Maintenance Parts Room Clerk

Overhill Farms • Vernon, CA

3d • Onsite

About The Position

The Maintenance Parts Room Clerk works closely with the Maintenance Manager to ensure the mission, vision, and measurable objectives of the Maintenance Department are achieved. This role involves managing inventory, ensuring parts availability for production, maintaining the COGZ system, and supporting the maintenance team with parts and tools. The clerk is responsible for accurate record-keeping, inventory control, and efficient processing of parts requests and returns, while also adhering to safety protocols and company policies.

Requirements

• Must be able to operate industrial forklifts, pallet jacks, pick up trucks, and other company vehicles.
• Must be able to identify areas for improvement of efficiency.
• Must be able to report the status of activities in a written and verbal manner on a daily basis.
• Must be able to maintain and clean all part bins at all times.
• Must be able to maintain a good working relationship with other areas and the entire maintenance team.
• Must be able to comply with all company policies and procedures including safety rules and Good Manufacturing Practices.
• Must be able to use appropriate PPE.
• Must be able to attend all employee trainings and meetings.

Nice To Haves

• Experience with COGZ system.
• Knowledge of parts manuals and catalogs.
• Experience with inventory management and cycle counting.

Responsibilities

• Works closely with the Maintenance Manager to ensure the mission, vision, and a set of measurable objectives are achieved for the Maintenance Department.
• Works with the Maintenance teams (Buyer, Maintenance Clerk, Planner and Maintenance Manager/Supervisor) to accomplish long- and short-term maintenance plans.
• Verifies all purchasing for the Maintenance department to efficiently meet quality standards and production daily requirements.
• Ensures all materials and supplies needed for daily production operation are available in stock.
• Properly maintains the COGZ system updated to control and enter all incoming and outgoing materials of the parts room.
• Maintains computer files of all parts by proper item number, location and account number, and ensures that parts are stored in the proper location.
• Ensures that all parts entering or returned to the stock are in good working condition prior to being added to inventory.
• Monitors fast-moving parts, and visually inspects that there is a min and max quantity of part in bin.
• Makes adjustments to reconcile any discrepancies.
• Works closely with area maintenance mechanics to keep current with maintenance projects and equipment changes, so parts room levels match equipment requirements for critical spare parts.
• Creates labels and posts part numbers on all the bins.
• Establishes minimum and maximum stock levels to the lowest possible amount without jeopardizing the ability of the plant to run.
• Obtains copies of all purchase orders and parts packing slips for verification of items purchased as required, utilizing the COGZ computer system.
• Reviews parts manuals, catalogs, etc. for part numbers, nomenclature and/or dimension information to order parts.
• Notifies requester upon receipt of parts requested as soon as possible.
• Performs monthly cycle counts to report, review and correct any discrepancies with the team.
• Processes return forms for pick ups and makes signed copies for the team.
• Notes “Return” on packing list.
• Issues copy of PO for parts receipts for the received items for the team.
• Works closely with accounts payable to ensure an efficient invoice process and parts/services payments.
• Follows through for parts on back orders and completes pending PO.
• Ensures getting credit for parts returned, damaged and/or missing.
• Ensures all parts obtained from the parts room are properly documented in order to avoid discrepancies during cycle counts.
• Signed out parts are to be balanced from stock through COGZ.
• Performs all other duties as assigned by the Maintenance Managers.
• Supports production, utilities and facility equipment with critical parts and tools, as required.
• Provides support in inspecting equipment for wear to replace/repair prior to failure.
• Promptly provides support to attend a breakdown or malfunction as required.
• Supports maintenance and repair of forklifts as required.
• Supports training of current and new maintenance team as needed.
• Works with the maintenance buyer to meet department objectives.
• Responsible for performing job tasks in a safe and efficient manner.
• Identifies areas for improvement of efficiency.
• Reports the status of activities in a written and verbal manner on a daily basis.
• Ensures that a good working relationship with other areas and the entire maintenance team is maintained.
• Maintains and cleans all part bins at all times.
• Operates industrial forklifts, pallet jacks, pick up trucks, and other company vehicles, as required.
• Provides support to other areas when required.
• Complies with all company policies and procedures including safety rules and Good Manufacturing Practices.
• Includes use of appropriate PPE.
• Attends all employee trainings and meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed