Maintenance Parts & Inventory Specialist

Royal Fresh Cuts•Atlanta, GA

12h•Onsite

About The Position

Maintains the structure of the maintenance department, providing administrative and support for the maintenance staff. This position is responsible for managing all aspects of maintenance inventory. Gathers quotes for parts with the best competitive pricing while coordinating with all purchasing representatives to ensure low pricing with efficient timing. Independent judgment is required to plan, prioritize, organize, and execute a diversified workload. Maintains shop security at all times. Acts as a liaison with other departments and outside agencies, including high-level staff such as owners and managers. Will have contact with all levels of personnel within the company. Handles confidential and non-routine information. Works independently and within a team on special nonrecurring and ongoing projects. Must be responsible in all actions and maintain confidentiality and discretion at all times.

Requirements

Strong troubleshooting, reading, writing, problem solving, computer, and organizational skills.
Must be team-oriented with the ability to work with others and without direct supervision.
Ability to follow verbal and written instruction, as well as basic math calculations.
Must be proficient in the use of all office machines, equipment, computers and Microsoft Office.
Must have manual dexterity, attention to detail and ability to prioritize work schedule and multi-task.
Must be able to work both buildings.

Nice To Haves

Proficient in the use of Microsoft Dynamics (AX) as it pertains to orders and inventory of parts.

Responsibilities

Maintain, update, and track activities in the computerized maintenance management software (CMMS, currently HIPPO).
Generate, issue, track, receive, and log all PM and DM.
Maintain records for all maintenance activities.
Perform Root Cause Analysis to determine reasons for DM.
Adhere to Personnel Processing Practices in IPL's Food Safety Plan as determined by the Food Safety Management System.
Help with maintenance on production machines as needed.
Establishes, develops, maintains and updates filing system for all maintenance records and retrieves information from files as needed.
Deal with a diverse group of important external callers, visitors, vendors, as well as internal contacts at all levels of the organization.
Prepare correspondence, reports, and written materials for personnel and management.
Maintain all maintenance, operation, and parts manuals for equipment.
Issue daily / weekly parts purchased and parts consumed report.
Issue weekly report of costs of parts purchased and parts used.
Photocopying & Record keeping.
Correctly, label, deliver, and store all goods in their proper locations.
Maintain clean and orderly parts room and inventory through Microsoft Dynamics (AX).
Perform inventory counts monthly and ensure AX matches the physical count.
Maintain parts, tool, and supply inventory levels to mitigate downtime.
Catalog all parts in HIPPO for quick inventory reference of "on-hand" level as required.
Maintain inventory counts regularly as determined by management.
Maintain inventory levels, adding parts received to and subtracting parts used from the inventory.
Usage out spare parts and distribute to the proper equipment.
Organize and maintain all parts storage by aisles and shelves with machine part name or description, and manufacturer part number.
Work with management to determine par level requirements of parts and materials.
Maintain open communication with department employees and purchasing reps.
Find the best pricing for maintenance parts and services.
Maintain sufficient parts and materials levels.
Maintain parts log of all Purchase Orders issued (Date, Vendor Name, Item number or code, Item description, Item Trade number, Quantity ordered, Quantity received, Item Cost, Extended cost including shipping or freight costs).
Other tasks as assigned.