Maintenance Manager

Filoli Center•Woodside, CA

39d•$101,000 - $111,000•Onsite

About The Position

Filoli is seeking a Maintenance Manager to oversee the care, preservation, and daily operations of its historic house, expansive gardens, and natural areas. This role involves leading and developing the facilities technician team to ensure the estate remains safe, beautiful, and fully operational for staff and visitors. The Maintenance Manager will report to the Director of Facilities.

Requirements

5–7 years of directly related experience in building, property, or estate maintenance (historic preservation is highly preferred).
At least 3 years of experience leading maintenance teams.
High school diploma/GED required.
A valid driver’s license is required.
Strong technical proficiency in essential residential trades.
Comfort operating general maintenance tools (table saws, drills) and outdoor equipment (chainsaws, chippers).
Strong computer proficiency (Google Suite/Microsoft Office).
Collaborative approach to budget management.
Organizational agility to balance day-to-day work with special event demands.
Ability to lift/carry up to 60 lbs.
Ability to climb extension ladders.
Ability to navigate uneven terrain.
Ability to move quickly in emergency scenarios.

Nice To Haves

Historic preservation experience.
Trade school or Associate's degree preferred.
Active trade certifications in electrical, plumbing, or HVAC are major pluses.

Responsibilities

Plan, schedule, and coordinate the daily work of the facilities technician team, ensuring repairs and preventative maintenance meet high standards of quality and conservation.
Serve as a key site representative on a rotating schedule as Property Manager On Duty (PMOD), providing operational support, decision-making, and cross-departmental coordination.
Maintain meticulous records of repairs, renovations, and janitorial needs using a computerized maintenance management system (CMMS) and tools like Monday.com.
Conduct regular walkthroughs of all structures and mechanical systems (HVAC, plumbing, electrical).
Manage the department's tool inventory and material purchasing.
Act as an Emergency Response Team (ERT) member, managing fire/intrusion detection systems and responding to alarms or estate emergencies within a strict 20-minute window when on duty.
Enforce safety standards, deliver basic training, and maintain documentation for safety programs and accident prevention for the facilities department and in conjunction with the ERT.
Recruit, train, and coach the facilities technician team.
Build a high-trust culture rooted in transparency and radical candor.
Advance Filoli’s dedication to a racially equitable organization by integrating an equity lens into daily operations, communication, and team management.