Maintenance Coordinator

DP World•Prince Rupert, BC

13d•Onsite

About The Position

The Maintenance Coordinator will be responsible for providing administrative support to the Maintenance and Engineering team. This role involves overseeing the maintenance KPI management system, integrating leading indicators into daily operations, forecasting, planning, and scheduling maintenance work orders, and collaborating with finance for budgetary alignment. The position also includes streamlining maintenance analysis and Foreman activity reports, coordinating daily work crew dispatches, managing vendor accounts and fuel deliveries, and providing general administrative assistance to the department. Key responsibilities also encompass document control, data monitoring, supporting safety initiatives, and providing administrative support for asset and inventory management.

Requirements

Minimum 1 year experience working in an office environment or administrator role.
Ability to work proactively to complete tasks and responsibilities independently.
Exercise discretion, tact and judgement when handling confidential and sensitive information.
Exceptional communication and interpersonal skills, including the ability to build and maintain positive working relationships with all departments and levels.
Extremely detailed and quality oriented.
Exceptional computer skills and ability to quickly learn new software.
Excellent organizational and planning skills, so that workflow is managed efficiently and accurately.
Fluent in English.
Previous Canadian work experience or experience working directly with Canadian industries.
Must be legally entitled to work in Canada.
Must successfully obtain Transport Canada Security Clearance.

Nice To Haves

Post-secondary education will be considered an asset.

Responsibilities

Oversee leading indicators, integrating them into daily operations, forecasting, planning, and scheduling maintenance work order information.
Streamline maintenance analysis and Foreman activity reports for improved feedback management from PM, EM, CM work orders, and toolbox talks.
Coordinate the daily dispatch of work crews, including verification of availability and relevant data entry and tracking.
Manage vendor accounts, fuel delivery, and procedures.
Collaborate with finance for budgetary alignment.
Assist the Maintenance and Engineering department with day-to-day work requirements in all managed areas, including the documentation and records related to work orders, work plans, warranty work, service requests and safe working procedures.
Manage records, data, and documentation linked to work orders, plans, warranties, and safety protocols.
Monitor data enhancement programs, update asset data, complete work orders, and support GHSE initiatives and shared services requirements, acting as the coordinator and liaison for training, orientation and communication with Operations and HSSE.
Support administration of SSE initiatives including incident tracking, facilitating safety orientations for department visitors and contractors, action administration and collecting and reporting damages.
Provide administrative and coordination support of maintaining assets, inventory transactions and reporting, and ensuring alignment between maintenance work orders and inventory processes.