Maintenance Coordinator

Gillespie Property Management•Blackman Charter Township, MI

6d•Onsite

About The Position

Gillespie Group specializes in the management, development, and reimagination of residential and commercial real estate properties throughout the state of Michigan. We don't just develop and manage buildings – we create energy and foster innovation through our 5-Star Experience. Driven by a relentless creative spirit and a passion for reinvention, Gillespie Group is here to make a difference one inspiring project at a time. With more than three decades of experience, we've built a portfolio of over 2,000 multifamily homes and 810,000 square feet of commercial-retail space. We believe in adapting to Michigan’s changing needs and constantly rethinking our approach to offer residents and businesses the best possible experience. At Gillespie Group, we’re working to rejuvenate Michigan by investing in the communities and creating interconnected neighborhoods that promote efficiency, growth, and positive change.

Requirements

Gillespie Group requires a background and drug screen as a condition of employment.
A valid driving license, reliable transportation, and current automobile insurance are required.
The position requires individuals to provide their own vehicle to fulfill all of the job’s functions.
Minimum of 2 years’ previous experience in Property management
High school diploma, general education degree, or related Vocational Training and/or equivalent work experience
Strong organizational skills and the ability to manage multiple priorities.
Proficient in Microsoft Office and Outlook
Excellent written and verbal communication skills.

Responsibilities

Maintain clear, professional communication with internal teams, residents, and vendors. Represent the property management team with integrity and expertise.
Ensure all projects, tasks, and move-ins are coordinated, scheduled, and timelines met within budget.
Develop and maintain turn schedules, ensuring the team has clear direction and prioritization for unit turns to ensure timely completion inside of the company's turn time guidelines.
Schedule and manage unit turns and contractors' activities in the designated region with a focus on vendor accountability to eliminate damage caused by poor workmanship and ensure quality work that meets our Five Start expectations.
Vet new turn vendors.
Proactively review unit turn exposure 90 days in advance and create strategic plans to ensure turns will be completed within company turn guidelines set forth at any given time.
Work with Area Property Manager, Area Service Manager, and Area Facilities Coordinator to keep within HUD guidelines (when applicable) for purchase requirements.
Maintain strong relationships with vendors and contractors.
Actively oversee the communities’ annual unit prep and interior supplies budgets at all portfolio sites.
Ability to work collaboratively with leasing and facilities teams to solve problems professionally and focus on customer service.
Maintain an effective inventory of tools and all unit turn supplies necessary for the timely completion of work.
Review for accuracy and submit monthly inspection logs, including key, truck and snow logs.
Assist the Area Service Supervisor in strategic planning and scheduling quarterly unit inspections, as well as all government and municipal inspections, to ensure their completion.
Maintain an organized, clean, and safe work environment and comply with site safety and hazardous communication standards.
Ensure the most up-to-date information is input in the property management software.
Perform any additional tasks as requested.
Abide by all local, state, and federal Fair Housing guidelines.