Maintenance Coordinator

International Paper•Bogalusa, LA

11d•$50,000 - $58,000•Onsite

About The Position

This role supports the daily operations of a department with up to 175 employees, focusing on safety systems, employee tracking, and administrative tasks. The Maintenance Coordinator will be responsible for preparing for and supporting mill outages, serving as the department administrator for the Kronos timekeeping system, and training new timekeepers and managers. Key duties include developing weekly work schedules, ensuring accurate entry of work hours, partnering with HR on employee data changes and leave approvals, and analyzing time entry to resolve payroll issues. The position also involves requisitioning items through SAP, preparing routine correspondence, maintaining official documents and records, providing operational support with Microsoft applications, coordinating training for maintenance employees, and distributing weekly duty schedules.

Requirements

High School Diploma or GED
Excellent written and verbal communication skills
Analytical/problem solving skills
Ability to communicate with employees from different backgrounds
Support and uphold company policies and the Collective Bargaining Agreements (USW and IBEW)
Self-directed with strong time and project management skills
Strong organizational skills
Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, MS Teams, SAP

Nice To Haves

Demonstrated ability to manage and coordinate multiple projects and deadlines
Working knowledge of some type of timekeeping system
Ability to analyze budgets
Understanding of complex safety systems (ZES, Confined Space, Hotwork, etc)

Responsibilities

Support daily operations for a department of up to 175 employees
Support Safety systems for Department
Track employee vacations, floating holidays and attendance
Maintain headcount of department including seniority
Maintain call out lists
Mill Outage preparation and support
Serve as Department administrator for Kronos timekeeping system
Train new timekeepers and managers on timekeeping system
Develop weekly work schedules
Ensure weekly entry of operational of work hours
Partner with HR on employee moves and work hour changes
Partner with HR to track S&A/FMLA approvals
Analyze time entry and resolve issues prior to payroll running each week
Requisition items through SAP
Prepare routine correspondence, including letters, memos, agendas, presentations, forms etc.
Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials
Provide operational support, including assisting with Microsoft applications
Coordinating training for salaried and hourly maintenance employees
Distributing weekly weekend duty schedules to all mill salaried employees