Maintenance Coordinator

Interstate Waste Services • Danbury, CT

4d • $55,000 - $70,000 • Onsite

About The Position

A proactive and detail-oriented Maintenance Coordinator supports our Hauling and Truck Maintenance operations. This role is essential to the daily success of the Maintenance Department, ensuring timely scheduling, documentation, and repair coordination. The Maintenance Coordinator works closely with mechanics, vendors, and leadership to ensure trucks and equipment stay in peak condition.

Requirements

• 2–5 years of experience in maintenance coordination, preferably in trucking, refuse, and or heavy equipment
• Knowledge of TMT (or similar fleet maintenance software) preferred
• Strong understanding of inventory control and parts ordering
• Mechanical aptitude and ability to support basic shop operations
• Exceptional organizational, time management, and multitasking skills
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Strong communication skills—both verbal and written
• Self-motivated, detail-oriented, and able to work independently in a fast-paced environment

Nice To Haves

• Knowledge of TMT (or similar fleet maintenance software)

Responsibilities

• Create, process, track, and close repair and purchase orders in the maintenance software system. Ensure all documentation is accurate and filed appropriately.
• Order, receive, and manage parts inventory. Maintain accurate records and collaborate with vendors to resolve discrepancies.
• Generate PM reports and communicate daily/weekly to operations and maintenance to ensure 100% PM compliance for all heavy trucks and equipment. Coordinate maintenance, operations and vendors to minimize downtime.
• Schedule and track third-party repairs. Ensure vendors adhere to agreed timelines and quality standards.
• Support the creation and closing of work orders. Assist with light mechanic tasks as needed to support workflow.
• Maintain maintenance records, PM schedules, DVIR filing and purchase orders. Provide weekly reports to the Maintenance Manager as needed.
• Assist in tracking CAPEX projects and local maintenance improvement initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed