Maintenance Billing

NORTHERN JET MANAGEMENT INC • Orlando, FL

1d • Onsite

About The Position

The Maintenance Billing Coordinator plays a critical role within our Part 145 maintenance operation by ensuring accurate billing, work order management, maintenance program tracking, and vendor coordination. This individual will serve as a key operational and administrative partner to the maintenance team, helping drive efficiency, accountability, and accuracy across aircraft maintenance events. This role requires someone who is analytical, detail-oriented, proactive, and comfortable working in a fast-paced aviation environment. The ideal candidate enjoys problem solving, connecting operational details, identifying discrepancies, and supporting maintenance operations from start to finish.

Requirements

• Previous experience in aviation maintenance administration, maintenance billing, MRO operations, or aircraft maintenance support.
• Knowledge of aircraft maintenance terminology, maintenance programs, and aviation billing practices.
• Experience reviewing maintenance work orders, vendor invoices, or repair documentation.
• Proficiency with Microsoft Office Suite, especially Excel.
• Strong organizational and documentation management skills.
• Strong analytical and problem-solving abilities.
• Ability to identify discrepancies, connect operational details, and challenge abnormalities when needed.
• Comfortable asking questions and investigating root causes.
• Excellent attention to detail and accuracy.
• Strong communication and coordination skills.
• Ability to manage multiple priorities in a fast-paced maintenance environment.
• Self-motivated with a high level of ownership and accountability.

Nice To Haves

• Familiarity with FAA 14 CFR Part 145 and Part 43 regulations preferred.
• Experience with maintenance program claims, warranty administration, or vendor reconciliation is highly preferred.
• Experience with MRO, ERP, or aviation maintenance software systems preferred.

Responsibilities

• Prepare and finalize maintenance invoices for aircraft maintenance services, repairs, inspections, and overhaul events.
• Review technician labor hours, work orders, parts usage, consumables, and vendor charges to ensure billing accuracy.
• Audit third-party vendor invoices to verify correct labor rates, quoted pricing, parts charges, and approved scope of work.
• Ensure all maintenance billing documentation is complete, accurate, and compliant with FAA Part 145 requirements.
• Track maintenance-related costs and assist in monitoring maintenance profitability and cost recovery.
• Serve as the system administrator and gatekeeper for EBIS our work order management platform, controlling access permissions and configuration settings.
• Generate and distribute regular billing cycle reports, open work order aging reports, and program utilization summaries to maintenance leadership and accounting.
• Maintain ownership of work order accuracy and ensure maintenance documentation is completed in a timely manner.
• Support day-to-day maintenance operations by monitoring maintenance events, tracking progress, and identifying delays or discrepancies.
• Assist internal teams by communicating maintenance status updates and helping resolve operational bottlenecks.
• Investigate maintenance delays and proactively identify root causes to support operational efficiency.
• Support maintenance approvals and administrative maintenance processes as needed.
• Maintain aircraft maintenance program and subscription databases, including updates related to fleet or contract changes.
• Assist with filing and tracking warranty claims and maintenance program reimbursements.
• Review maintenance program coverage and warranty applicability for repairs and components.
• Coordinate with vendors, OEMs, and maintenance program providers regarding claims, approvals, and coverage questions.
• Review all maintenance events against active maintenance program and warranty coverage prior to customer billing to ensure eligible costs are claimed through the appropriate program.
• Serve as a primary liaison between maintenance operations and external vendors/service providers.
• Support internal maintenance, accounting, and operational teams with invoice questions, work order status, and maintenance documentation.
• Assist with customer invoice inquiries when needed.

Benefits

• 80% Company-Paid Premiums for Medical, Dental, and Vision coverage with access to nationwide provider networks
• Flexible Spending Accounts (FSA) for healthcare and dependent care
• Health Savings Account (HSA) option with tax-advantaged savings
• Wellness Programs & Discounts including LifeMart and exclusive ID90 Travel deals
• Paid Time Off starting at 2 weeks PTO plus 1 week of paid sick time annually
• Life and Accidental Death & Dismemberment Insurance (company-paid)
• Voluntary Benefits including accident, critical illness, identity theft protection, and hospital indemnity plans
• 401(k) plan with a 3% company match
• Short- and Long-Term Disability (company-paid)
• Additional Lifestyle Perks and travel discounts designed for the aviation industry

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees