Maintenance Administrative Assistant

FiveStar Careers • Bardstown, KY

1d • Onsite

About The Position

The Maintenance Administrative Assistant supports the daily activities of the maintenance department for our office and stores. Duties include clerical and planning activities such as maintaining files, communicating with vendors or agencies, and planning tasks for maintenance crew.

Requirements

• Professional appearance and a positive attitude.
• Team player, honest, hardworking, and excellent attendance.
• Excellent written and oral communication skills.
• Well organized and able to meet deadlines with attention to detail.
• Basic computer skills (average or better typing speed).
• Basic proficiency with Microsoft Office Suite (Outlook, Excel, Word).

Nice To Haves

• Experience in retail management, office administration, and/or construction industry preferred.

Responsibilities

• Manage projects and assignments for the maintenance team.
• Maintain files such as permits, bids, invoices, and plans in proper project folders.
• Assist with invoice processing, ensuring billed amount matches original bid.
• Organize and schedule periodic maintenance/upkeep on a weekly to annual basis.
• Coordinate annual projects and tasks for maintenance team and track progress.
• Ensure maintenance team complies with any applicable safety standards, company policies, and local, state, and federal laws/regulations.
• Work with contractors to ensure assigned projects are completed.
• Assist with new store builds by managing the new store opening schedule, ensuring tasks are completed timely, and updating schedules and spreadsheets to include new stores.
• Assist with weekly payroll, approving timecards, and paid time off requests in the absence of the Maintenance Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed