Magistrate Court Administrator

Hays County•San Marcos, TX

15h•Onsite

About The Position

Under general supervision of the District Court Administrator and Hays County Magistrate, the Magistrate Court Administrator performs a variety of administrative and clerical duties for the Hays County Magistrate’s Office. The duties involve the performance of specific operations that include analytical and clerical tasks and procedures, to create, process and record the appropriate documentation of magistration, and coordinate and schedule all hearings related to magistration and bond matters.

Requirements

Requires high school diploma or equivalent.
Paralegal or related education or certification.
Three years legal, court environment, paralegal or related experience.
Valid Texas Class C driver’s license.
Notary Public may be required.

Nice To Haves

Bilingual may be preferred (Spanish/English).
Certified Court Management certificate preferred.

Responsibilities

Performs a variety of administrative duties for the Magistrate Court, and scheduling cases on the court's docket, including hearings, motions, and examining trials.
Schedules judges, attorneys, bailiffs, interpreters, and court reporters.
Notifies concerned parties and assures proper notice is given concerning docket settings.
Monitors cancellations and modifications of cases and apprises judges of changes.
Reviews and ensures accuracy of all magistration forms.
Prepares Magistrate Court documentation on new arrests and magistrations and monitors court dockets and case flow.
Monitors jail data to ensure defendants enter the court system in a timely and efficient manner.
Receives and reviews bond violations and forwards to the magistrate judge for signature approval.
Records and enters case and docket information into the electronic judicial system and Prepares form letters, routine reports, warrants, magistration documents, mental health documentation, interlock instillation documentation and correspondence from Judges, and rulings to attorneys.
Maintains cite and release data and notifies defendants who receive cite and release tickets of their court date.
Assists in reporting monthly court activity to the Office of Court Administration.
Reports data related to emergency protection orders to the corresponding agency and the Office of Court Administration and mails emergency protective order documentation to the victim.
Serves as a court liaison with law enforcement agencies and mental health hospitals.
Ensures completed mental health evaluations are reported to necessary parties.
Conducts research related to specific cases and compiles pertinent information as needed.
Ensures confidentiality of all defendant information and records.
Maintains awareness of new developments in Court administration.
Assists customers in person or on the telephone; and reviews and responds to inmate correspondence.
Responds to inquiries for information on magistration and court procedures; and serves as a court liaison with law enforcement agencies and mental health hospitals.
Ensures confidentiality of all defendant information and records; performs data entry and file maintenance of collection records; responds to requests for information; maintains and distributes material
Performs other duties as assigned.