Machine Shop Associate

NIBE Element North America•Hayward, CA

1d•$25 - $30

About The Position

Therm-x of California is a manufacturer of Advanced Temperature and Control Systems for high-technology industries. The Machine Shop Administrator & Scheduler coordinates production schedules, tracks work orders, monitors machine shop capacity, and maintains accurate production records. The role works with the Production Planner, CNC Machinists, Setup Operators, Programming, and other departments to help production run efficiently and customer orders finish on time. The position prepares and updates daily and weekly schedules, coordinates job priorities, tracks machine utilization and production progress, maintains ERP work-order records, and communicates schedule risks. It also supports production reporting, inventory and tooling records, new product introduction readiness, teamwork, 6S practices, and continuous improvement.

Requirements

Familiarity with CNC machining processes, machine setups, and production workflows.
Proficiency in Microsoft Excel and production tracking spreadsheets.
Strong organizational, communication, and problem-solving skills.
Ability to prioritize multiple jobs and meet changing production deadlines.
Attention to detail and commitment to maintaining accurate production records.

Nice To Haves

Previous experience in a machine shop, manufacturing, production scheduling, or administrative support.
Experience using Epicor or another ERP/MRP system.

Responsibilities

Prepare, update, and maintain daily and weekly machine shop production schedules.
Prioritize jobs based on customer demand, due dates, material availability, and machine capacity.
Monitor production progress and revise schedules to minimize delays and downtime.
Communicate priority jobs, urgent jobs, and schedule changes to machine shop personnel.
Coordinate with the Production Planner to help meet production targets and on-time delivery requirements.
Monitor machine utilization and production capacity across CNC lathes, VTLs, mills, and other machining equipment.
Track machine availability, setup time, cycle time, and production output.
Identify scheduling conflicts, bottlenecks, and opportunities to improve machine utilization.
Help ensure machines have scheduled work and are used effectively.
Support continuous improvement activities to increase productivity and reduce downtime.
Create, review, and maintain production schedules and work-order records in Epicor or other ERP systems.
Track work-order status, production quantities, completed operations, and remaining work.
Monitor employee clock-in and clock-out transactions to help ensure labor and production records are accurate.
Follow up on delayed jobs, missing information, material shortages, and incomplete production transactions.
Maintain accurate production reports and communicate schedule risks to management.
Maintain production spreadsheets, scheduling reports, and machine shop documentation.
Update NC program records, job notes, and related production information as required.
Assist with inventory tracking, material availability, tooling records, and work-order documentation.
Keep production information organized, accurate, and accessible to appropriate team members.
Prepare daily, weekly, and monthly reports on production status, capacity, and performance.
Work closely with machinists, setup operators, CNC programmers, engineers, and production leads.
Communicate new jobs and programming or drawing requirements promptly to help prevent production delays.
Follow up on new product introduction jobs and ensure production readiness.
Escalate scheduling issues, machine downtime, quality concerns, and delivery risks to appropriate personnel.
Support teamwork, accountability, 6S practices, and continuous improvement throughout the machine shop.