Luxury Home Marketing Assistant

Northrop Realty•Columbia, MD

1d•$24 - $26

About The Position

The Luxury Home Marketing Assistant supports Northrop Realty’s luxury listings by coordinating property preparation and staging, managing listing details and documentation, organizing digital assets and staging inventory, and producing marketing materials. The role helps ensure a polished experience from property preparation through listing launch and requires strong organization, attention to detail, technology skills, communication, and a service-minded approach. The assistant maintains resources in Google Drive and Google Workspace, tracks staging inventory and property documentation, and keeps marketing materials current. The position also coordinates with agents, sellers, contractors, vendors, and internal departments to manage photography, deadlines, listing accuracy, and marketing workflows. The role may involve confidential transaction information, which must not be shared outside the parties involved.

Requirements

Exceptional organizational skills and attention to detail.
Proficiency in Google Workspace, particularly Google Drive, Google Docs, and Google Sheets.
Ability to maintain accurate digital records, property documentation, and physical inventory systems.
Strong written and verbal communication skills.
Excellent time management, prioritization, and follow-through, including the ability to manage multiple assignments and meet deadlines.
Proficiency in digital file management, spreadsheets, and online platforms, with the ability to learn new technology quickly.
Strong writing skills and an eye for design, photography, and property presentation.
Ability to collaborate effectively with colleagues and vendors and adapt to changing priorities in a fast-paced environment.
High school diploma or equivalent.
Flexibility to accommodate property preparation and photography schedules.
Must be willing and able to travel, maintain reliable transportation, and have a clean driving record.
Must maintain confidentiality of transaction information.

Nice To Haves

Experience in real estate, home staging, interior design, photography coordination, or property marketing.
Bachelor’s degree in business or a related field.
Experience in real estate, residential design, or product marketing.

Responsibilities

Attend property consultations and take before-and-after photographs.
Gather property facts, room dimensions, features, and amenities for Coming Soon listings, brochures, and MLS descriptions.
Gather, pack, transport, and organize staging materials for installations and events; assist with staging by unpacking and arranging décor.
Coordinate retrieval of staging inventory after property sales and document returned items.
Prepare lighting schedules, price fixtures, and organize property-preparation materials.
Install property lockboxes and complete listing-preparation administrative tasks.
Maintain the Luxury Home Marketing Google Drive and organize files so they are accurately labeled, categorized, accessible, and current.
Use Google Workspace applications to manage departmental resources, documentation, and workflows.
Maintain digital and hard-copy staging inventory records, tracking item locations, usage, transfers, returns, and availability.
Update inventory logs, property files, checklists, and reference materials as changes occur.
Develop and maintain a digital library of before-and-after photographs and videos for marketing, training, and future reference.
Identify opportunities to improve organization, documentation, accessibility, and departmental efficiency.
Review the Masterboard weekly, confirm properties are on track for active dates, and coordinate with contractors and sellers to prepare for photography.
Update Salesforce with active-date changes, photography schedules, rescheduling details, and relevant property notes.
Attend virtual tour and 3D walkthrough photography appointments with third-party vendors, document the scope of work, and follow up for estimates.
Review property photographs, sequence virtual tours, upload MLS descriptions, and create brochures using the MMM platform.
Compile Home Facts and prepare accurate property descriptions from collected amenities and property details.
Verify MLS listing accuracy, including property features, dimensions, and community amenities.
Coordinate listing deadlines and ensure marketing materials and MLS remarks are completed in time for scheduled Thursday active dates.
Create property brochures by selecting photographs and writing marketing copy.
Communicate professionally and promptly with agents, sellers, contractors, vendors, and internal departments; respond to messages and scheduling requests.
Coordinate appointments, monitor deadlines, and proactively communicate changes or outstanding items.
Provide administrative support for luxury home marketing operations.

Benefits

Health insurance, including medical, dental, and vision coverage for individuals and families, after a 90-day introductory period.
Health coaching through NOOM.
80 hours of prorated PTO in the first year and 80 hours of PTO afterward.
11 paid holidays, including one floating holiday and the employee’s birthday.
Two weeks of paid parental leave for new parents who have completed at least six months of service.
IRA retirement plan with matching contributions.
Life insurance.
Disability coverage.
Accident insurance.
Commission compensation for referrals for staff with real estate licenses.