Logistics Specialist

Aston Carter•Bellevue, WA

2d•Onsite

About The Position

The Logistics Coordinator supports the Aerospace org by managing end-to-end logistics for Ground Gateway Terminals. This role focuses on coordinating international shipments, maintaining on-time delivery performance, and partnering closely with internal teams and external logistics service providers in a fast-paced, highly collaborative environment.

Requirements

2–3+ years of experience in logistics coordination, freight operations, or supply chain management.
Experience with Transportation Management Systems (TMS) or similar logistics platforms.
Strong understanding of shipment documentation and processes when working with carriers, freight forwarders, and logistics service providers.
High attention to detail and commitment to delivering high-quality, accurate work.
Demonstrated bias for action and ability to respond quickly to shipment requests, emails, and time-sensitive issues.
Strong written and verbal communication skills in English, with the ability to clearly respond to logistics service providers and internal partners.
Customer-obsessed mindset with a focus on protecting on-time delivery performance and meeting stakeholder expectations.
Ability to work staggered or non-standard hours to support global shipment coverage across multiple time zones.
Proficiency with computers and Microsoft Office, including Outlook, Word, and Excel.
Ability to work independently while maintaining effective collaboration with internal and external stakeholders.
High school diploma or equivalent.

Nice To Haves

Experience with SAP Transportation Management System (SAP TMS) or other enterprise resource planning (ERP) systems.
Experience managing international freight, including customs coordination and import/export compliance.
Familiarity with logistics service provider management and carrier coordination, including working with ocean, air, and ground carriers.
Exposure to international logistics with shipments originating in Asia and shipping globally.
Knowledge of Incoterms (for example, FCA, DDP/DDC) and their impact on logistics responsibilities and documentation.
Experience supporting global or multi-region shipment programs in APAC, EMEA, and LATAM.
Understanding of commercial invoicing, proof of delivery (POD/PRD), and interactions with vessel carriers, steamship lines, and other freight providers.
Experience with transportation, inventory, and data entry in a logistics or third-party logistics environment.
Strong problem-solving abilities and a continuous improvement mindset, with a willingness to bring forward ideas that raise operational standards.
Comfort working in a fast-paced environment with shifting priorities and multiple concurrent shipments.

Responsibilities

Coordinate domestic and international shipments for Ground Gateway Terminals to ensure on-time delivery and adherence to service level agreements across APAC, EMEA, and LATAM regions.
Manage end-to-end logistics activities for ground gateway hardware, including scheduling, tracking, and follow-up on active and new shipments.
Serve as the primary operational point of contact for logistics service providers and carriers on active shipments, responding quickly to time-sensitive inquiries and pickup or delivery requirements.
Update and process shipments using SAP Transportation Management System (TMS) or similar systems, ensuring accurate and timely data entry to maintain shipment visibility and operational integrity.
Monitor dashboards, emails, and shipment requests and take prompt action to resolve issues, answer questions, and keep stakeholders informed.
Coordinate with internal logistics teams, transportation tracking teams, and other internal program partners to support global deployment schedules and protect on-time delivery performance.
Engage with freight forwarders, carriers, and logistics service providers to manage purchase orders, documentation, and financial aspects related to shipments.
Handle shipment documentation and process requirements, including commercial invoices, proof of delivery, and other carrier and customs-related paperwork.
Support customs and import compliance coordination for international shipments, including understanding and applying Incoterms where relevant.
Provide proactive and transparent shipment status updates, ensuring real-time visibility into logistics operations for program and leadership stakeholders.
Assist in building, maintaining, and improving standard operating procedures, playbooks, and operational documentation to drive process improvement and long-term sustainability.
Contribute to data quality improvements that enable better reporting, planning, and operational visibility for ground systems logistics leadership.
Participate in continuous improvement initiatives by identifying process gaps, proposing enhancements, and insisting on high standards in logistics execution.
Collaborate closely with cross-functional internal teams whose work aligns with the gateway program to ensure smooth delivery to sites around the world.
Write and refine procedures and workflows to streamline logistics operations and enhance efficiency and accuracy.