Logistics Specialist

Seven Seas Water Group • Tampa, FL

5d • Hybrid

About The Position

The Logistics Specialist is the single owner of project freight from vendor to site — accountable both financially and physically for every leg of the shipment chain. The role qualifies and manages freight suppliers, plans routes, negotiates rates, manages budgets and DOA approvals, resolves claims, oversees warehousing and staging, and gives Project Managers total visibility into what material is where, in what condition, and at what cost. The role combines hands-on execution with technical mastery of international freight — HTS codes, tariff exposure, hazmat protocols, and customs documentation.

Requirements

• Associate or bachelor's degree in Supply Chain Management, Logistics, Business, International Trade, or a related field; equivalent professional experience may be considered.
• 3+ years of hands-on logistics experience, including international freight across air, ocean, and ground modes.
• Working knowledge of Incoterms, HTS classification, country of origin, and customs documentation.
• Experience qualifying and onboarding freight forwarders, carriers, and customs brokers; proven ability to negotiate freight contracts and spot rates.
• Familiarity with hazardous materials classification, packaging, and documentation requirements.
• Experience managing freight claims (damage, loss, delay, demurrage/detention).
• Experience coordinating receiving, warehousing, and material staging at multiple locations.
• Proficiency reconciling estimates, POs, and contract rates against carrier invoices.
• Proficiency with Microsoft programs and ERP systems.
• Strong organizational, negotiation, communication, and problem-solving skills; high attention to detail; ownership mindset with a bias toward cross-functional collaboration.

Nice To Haves

• Experience in industrial construction, utilities, water treatment, energy, manufacturing, engineering, or EPC project environments.
• Experience with IFS, SAP, Oracle, Microsoft Dynamics, or a comparable ERP system.
• Experience coordinating project cargo, oversized equipment, temperature-sensitive materials, or international ocean freight.
• Experience administering a formal Delegation of Authority (DOA) approval process.
• Experience with consolidation programs and box-level manifest documentation.
• Certifications: APICS/CSCP, CLTD, IATA/DGR, or licensed Customs Broker.
• Multi-site warehousing or 3PL oversight experience.

Responsibilities

• Own end-to-end shipments from vendor to site— including risk and ownership transfer
• Plan routes, schedule shipments, and obtain spot quotes to meet project timelines while optimizing cost, transit time, and risk; monitor supplier readiness dates to align transportation with procurement and project schedules.
• Confirm project freight/logistics/Brokerage budgets at kickoff and actively manage to beat them.
• Reconcile freight estimates, POs, and contract rates against carrier invoices to support accurate, on-time payment.
• Administer the formal freight approval process.
• Negotiate freight contracts, lane rates, and service-level agreements; lead contract rate reviews and renewals; identify opportunities to consolidate shipments and reduce transportation costs.
• Manage freight claims end-to-end — damage, loss, delay, shortage, and demurrage/detention disputes — including documentation, carrier/insurer negotiation, and recovery tracking.
• Coordinate import and export clearance with freight forwarders and customs brokers; maintain and apply country of origin and harmonized tariff (HTS) codes; monitor tariff/duty exposure and mitigation options.
• Review commercial invoices, packing lists, bills of lading, air waybills, certificates of origin, export documentation, and customs entries for accuracy; confirm Incoterms and documentation requirements with suppliers and internal teams.
• Coordinate oversized, hazardous, high-value, and temperature-sensitive shipments; ensure hazmat shipments follow proper classification, packaging, and carrier protocols, and that consolidations (in-house or third-party) are properly packaged, labeled, and documented to box-level contents.
• Coordinate receiving at all site and Seven Seas warehouse locations, including inbound scheduling, unloading, inspection, and documented transfer of custody.
• Oversee warehousing, staging, and material flow across all Seven Seas locations by; maintain inventory accuracy through cycle counts and system reconciliation; identify storage utilization improvements.
• Provide real-time shipment visibility to Project Managers and site teams; maintain trackers, delivery schedules; communicate proactively on delays, exceptions, and risks with recommended mitigation.
• Analyze and report logistics KPIs (cost vs. budget, on-time delivery, damage/claims, dwell time, carrier performance, expedited freight); support continuous improvement of logistics procedures, systems, and document retention.
• Ensure logistics activities comply with company policies, contractual requirements, trade regulations, safety requirements, and applicable import/export laws.

Benefits

• We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs. Equal Opportunity Employer/Disability/Veterans.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree