Logistics Program Manager - SES - 31001627

State of Florida

5d • $76,044 • Onsite

About The Position

This position serves as the Program Administrator for the Logistics Section within the Bureau of Response and is responsible for the direct oversight and management of the Contractor & Vendor Management Unit, State Warehousing & Assets Unit, and the Facilities & Fleet Operations Unit. The duties and responsibilities for this position include, but are not limited to, the following:

Provide oversight and management of the Contract & Vendor Management Unit ensuring all resources are sourced, procured, and delivered in a timely manner and all deliverables are provided as required by statute.
Maintain close relationships with vendors, local, state, and federal partners to obtain resources and materials to meet FDEM’s needs with the best available rates.
Provide oversight and management of the State Warehousing & Asset Unit ensuring inventory levels and warehousing processes are appropriate in meeting the demands of local, state, and federal partners utilizing best practices to maintain supply balances.
Support and advise on all logistics and support services issues related to day-to-day operations at State Emergency Operations Center (SEOC) and FDEM’s Warehousing locations.
Provide oversight management of the Fleet & Facilities Operations Unit ensuring the consistent monitoring of all phases of fleet and facility life cycle to include operational planning for renovation, construction planning, and equipment acquisition, disposal, and replacement.
Ensure all units tasks are performed as required by statutes, contracts deliverables, grant management standards, and federal regulations/guidelines.
Develop and maintain plans, policies, procedures, staging area locations, and critical vendor and commodities information lists to identify the best available resources and capabilities in support of the bureau.
Provide technical assistance to vendors, local, state, and federal partners regarding management and logistics systems utilized by the bureau (i.e., Salesforce platforms, Invoice Submission Portal, etc.)
Perform other duties as assigned.

This position manages and supervises day-to-day operations and staff as required. Incumbent provides general administrative duties including: sets goals and objectives for direct reports; reviews work-related performance; addresses employee performance issues promptly and uses corrective action to resolve performance problems; recommends disciplinary action if necessary and provides recommendations for training and continued education; works with Office of Human Resources to document performance related issues; performs employee Performance Planning and Review within designated time periods in accordance with FDEM procedures; supervises subordinates, reviews and approves time and attendance, leave requests, travel requests/reimbursements, and purchasing card procurement documentation; trains and evaluates employees on job safety awareness, hazardous materials, proper care and use of equipment; periodic review of policies and procedures to reinforce FDEM directives and policies; ensure subordinates receive the required training when appropriate approvals and funding have been acquired; communicate clearly and frequently with staff to ensure mission and tasks are clear, provide prompt and courteous customer service; motivate and inform employees of new techniques, policy changes through staff meetings, discussions and written communication, and encourage staff to attend seminars and training so they are cognizant of current trends pertaining to the mission of the program.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than eight hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Requirements

• Knowledge of policies and practices involved in the management of assigned personnel and demonstrated ability to supervise, motivate, develop, and direct people.
• Knowledge and understanding of logistics management and operations (e.g., supply chain management, allocations and distributions, warehousing operations, contract management, etc.) and best practices.
• Knowledge of State of Florida contracting statutes, rules, and regulations related to the agency.
• Knowledge of computer-based report preparation and strategic planning.
• Ability to operate desktop computer software and programs, maintaining databases and providing status reports as required.
• Ability to oversee and provide technical assistance to government, industry, and the public.
• Ability and skill to communicate effectively and professionally with governmental organizations and stakeholders, including public speaking and writing reports for public dissemination.
• Ability to conduct and participate in conferences, meetings and workshops relating to emergency management preparedness and response.
• Ability and demonstrated skill in exercising good judgment in emergency/critical situations and ability to make decisions quickly.
• Ability to work both independently and as a member of a team.
• Ability to learn DEMES, FDEM’s Salesforce-based platform for invoice management and other activities.
• Ability to travel and/or work in a field environment during disaster conditions when necessary.
• Ability to coordinate multiple projects, tasking, and/or priorities.
• Ability to communicate effectively with others verbally and in writing.
• A minimum of three years’ experience in Logistics & Support Services Management (i.e., warehousing operations, resource allocation and distribution, supply chain management, etc.).
• A minimum of two years’ experience as manager (supervising first line supervisors).
• A minimum of one year’sexperience in program management and development.
• A valid driver’s license.

Responsibilities

• Provide oversight and management of the Contract & Vendor Management Unit ensuring all resources are sourced, procured, and delivered in a timely manner and all deliverables are provided as required by statute.
• Maintain close relationships with vendors, local, state, and federal partners to obtain resources and materials to meet FDEM’s needs with the best available rates.
• Provide oversight and management of the State Warehousing & Asset Unit ensuring inventory levels and warehousing processes are appropriate in meeting the demands of local, state, and federal partners utilizing best practices to maintain supply balances.
• Support and advise on all logistics and support services issues related to day-to-day operations at State Emergency Operations Center (SEOC) and FDEM’s Warehousing locations.
• Provide oversight management of the Fleet & Facilities Operations Unit ensuring the consistent monitoring of all phases of fleet and facility life cycle to include operational planning for renovation, construction planning, and equipment acquisition, disposal, and replacement.
• Ensure all units tasks are performed as required by statutes, contracts deliverables, grant management standards, and federal regulations/guidelines.
• Develop and maintain plans, policies, procedures, staging area locations, and critical vendor and commodities information lists to identify the best available resources and capabilities in support of the bureau.
• Provide technical assistance to vendors, local, state, and federal partners regarding management and logistics systems utilized by the bureau (i.e., Salesforce platforms, Invoice Submission Portal, etc.)
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed