Program Logistics Coordinator

Mountain Area Health Education Center - MAHEC•Biltmore, TN

9d•$22•Onsite

About The Position

Provides administrative, program and/or event support as part of continuing education, public health and healthcare initiatives at MAHEC. The role includes project management support, planning activities, program logistics and data collection. Works with interdisciplinary team and collaborative community partners to improve the health and wellness outcomes. This role description is a general description of the essential job functions. It is not intended to describe all the duties the Program Logistics Coordinator may perform.

Requirements

Communication Skills
Decision Making
HealthCare Knowledge
Interpersonal Skills
Organizational Values
Problem Solving
COMPUTER Proficiency in Microsoft applications and database applications required
Project Management Software experience
Proficiency in ZOOM, WebEx and other virtual platforms required
Ability to learn new software applications
Experience with audio visual (A/V) equipment required; experience with educational technology preferred
High School/GED and at least three (3) years administrative experience in adult education, event planning, or other relevant work.
Regular attendance on-site is an essential function of this position.

Nice To Haves

Associates degree in business, office administration, or other relevant studies preferred.

Responsibilities

Coordinates continuing education, program/project planning, implementation and close out activities
Provides program/project meeting support including agenda, minutes, action item and communication with participants
Serves as liaison to external partners for administrative support and/or logistical coordination of special programming/projects
Professionally communicates by email, phone and face to face
Coordinates travel arrangements for speakers (hotel, ground transportation, etc.) and processes honoraria and expense requests
Schedules faculty meetings and trainings and ensures all key program details are included in the event record
In consultation monitors approved program/event budget
Prepares statistical, fiscal and programmatic reports
Coordinates program/project marketing and communications
Provides support the day of the program/project and on occasion providing evening/weekend coverage as needed
Creates and maintains files for specific discipline programming and prepares accreditation/credit applications
Set up, operate, and maintain portable equipment used at off-site programs
Provide technical and scheduling support for videoconferencing, webinars, and distance e-Learning classes
Orients speakers/presenters to presentation requirements, technology/equipment and provide direct support before, during and after programs
Coordinates schedules for nonclinical faculty activities
Project Management including use of Smartsheet for project implementation, content and presentation proofing, online programming and virtual platforms management and communication/marketing preparation.
Participates in cross training with other team members and other work teams in the division, providing support as needed