Logistics Officer, Mission Planning
About The Position
The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. Technology and Innovation is responsible for making innovation and technology the driving force behind Alberta’s economic growth and diversification. The passionate and solutions focused people that we hire help us to drive vital programs and services that affect Albertans. Whatever your position is here, you will be a part of something great. Join us! Reporting to the Manager, the Logistics Officer, Mission Planning, provides expert operational and tactical coordination to support the planning and delivery of domestic and international mission programs. This role leads end-to-end logistics planning, including travel, transportation, itineraries, entry requirements, materials coordination, and contingency planning, while working closely with the Stakeholder Engagement Advisor and other internal and external partners to support the successful delivery of mission objectives. The position requires sound judgment, strong organizational skills, and the ability to anticipate issues, manage competing priorities, and respond effectively in a dynamic environment.
Requirements
- University graduation in Business Administration, Public Administration, Communications, or a related field.
- A minimum of four (4) years of related experience.
- Experience supporting stakeholder engagement, intergovernmental or international relations, or related operational files.
- Experience managing domestic and international travel logistics, including itineraries, accommodations, approvals, and related operational requirements.
- Project management experience, including the ability to manage multiple priorities, track deliverables, and meet tight deadlines in a fast-paced environment.
- A cover letter is required outlining how your skills and experience align with the responsibilities of the role. The cover letter will be used to assess written communication skills.
- Experience developing contingency plans and responding to changing operational requirements for executive-level events, missions, or engagements.
- Experience coordinating complex, high-profile events, ministerial engagements, or executive-level missions involving multiple stakeholders and sensitive logistical requirements.
- Experience liaising with embassies, consulates, government representatives, or external partners is an asset.
- Knowledge of Alberta government priorities and the ministry context is an asset.
- Strong attention to detail and problem-solving skills, with the ability to identify issues, assess risks, and develop practical solutions.
- Experience supporting the planning and execution of domestic and international missions, including logistics coordination, briefing material preparation, and post-engagement reporting.
Nice To Haves
- Proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Experience conducting research, analyzing issues, and preparing evidence-based recommendations.
- Proficiency in maintaining accurate records, documentation, and tracking systems using SharePoint or similar information management platforms.
- Experience using approved digital tools to improve efficiency and workflow outcomes.
- Experience preparing briefing materials, correspondence, or presentations for senior leaders.
- Strong written and verbal communication skills.
- Experience building effective relationships with senior leaders, government partners, and external stakeholders.
Responsibilities
- Lead the coordination of logistics for domestic and international missions, including travel, accommodations, itineraries, and scheduling
- Prepare mission proposals, travel packages, and ensure all approvals and documentation are secured
- Coordinate mission binders and supporting materials, ensuring completeness and accuracy
- Maintain tracking systems, timelines, and SharePoint repositories for mission documentation
- Collaborate with internal program areas, executive offices, and external partners to align logistics and objectives
- Support post-mission reporting, including trip summaries and documentation
- Prepare and coordinate briefing materials, itineraries, correspondence, and other supporting documents required for mission delivery
- Ensure materials are accurate, complete, and aligned with operational requirements and approved messaging
- Provide quality assurance for written materials and supporting documentation
- Support the coordination of communications products in collaboration with communications teams, as required
- Utilize Microsoft Office tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) to support mission planning and coordination
- Use approved digital tools to improve efficiency in planning, scheduling, and document preparation
- Identify opportunities to improve workflows and administrative processes through digital solutions
- Apply sound judgment to support the responsible and secure use of digital tools
Benefits
- Public Service Pension Plan (PSPP)
- Management Employees Pension Plan (MEPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Positive workplace culture and work-life balance.
- Leadership and mentorship programs.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
