Logistics Management Specialist

All Native Group•Washington, DC

7d•Onsite

About The Position

All Native Group is seeking a Logistics Management Specialist to provide logistics support to the Department of State and its subordinate Bureaus, Directorates and Offices. The Logistics Management Specialist is proficient in standard logistics and office computer programs, including the Integrated Logistics Management System (ILMS), Microsoft Office, Microsoft SharePoint, Google Earth, Adobe Acrobat, and other standard office computer systems. The incumbent reports to the applicable Program Office Contracting Officer’s Representative (COR) or Government Technical Monitor (GTM) (potentially through an onsite team leader provided by the vendor), works independently on analytical products and projects, and maintains a close and highly responsive relationship to the day-to-day activities of their assigned Program Office. The incumbent is responsible for providing integrated: (1) deployment support for the timely transportation of personnel and materials to meet security-related medical support requirements, using professional judgement to assess the exigency of the support requirement, the availability of funds, regulatory and legal restrictions, and other applicable policy-based and situational-based considerations as applicable; (2) procurement and lifecycle sustainment support of supplies and equipment necessary for the provision of security-related medical support; (3) planning and evaluation support necessary to develop and adjust plans and schedules for the to meet requirements and evaluate logistical support plans for feasibility, efficiency, and economy — developing alternatives as required; and (4) other duties as assigned.

Requirements

Six (6) years of experience in at least two directly related technological areas, including experience in all phases of logistics acquisition and logistics planning.
Eight (8) years of progressive professional experience and a high school diploma or equivalent GED may be substituted if the professional lacks a degree.
Expertise in one or more of the following: logistics systems, tools, assessments of existing supply chains, implementation and change strategies, life-cycle impact analyzes, facility and location consolidations, and transportations modeling.
Working knowledge of office software and IT systems, to include Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Access, Microsoft SharePoint, Microsoft Publisher, Microsoft Outlook, Adobe Acrobat, Google Earth.
A Secret clearance is required top secret preferred.

Responsibilities

Provide direct support to the Program Office to facilitate the execution of standardized trauma response training programs and post-specific contingency plans for care and evacuation of casualties.
Assist in the coordination of all travel, administrative, and shipping requirements including visas, and electronic country clearances, while serving as the liaison between the Program Office and the supported overseas U.S. Diplomatic Facility.
Serve as the liaison between the Program Office and the supported Bureau of Diplomatic Security (DS) team and/or entity.
Complete premium travel authorization forms, routes all travel documents for clearance, conducts other coordination with DS, and ensures that personnel traveling in support of DS have matching itineraries.
Coordinate the deployment of specialized high-threat medical training teams to advise DS organizations focused on high-threat posts.
Maintain a working knowledge of relevant travel rules and regulations, unwritten policies, practices, precedents, and practices (and their applicability to circumstances) and ensures that all Bureau travel complies with applicable laws and rates established by the General Services Administration and/or the Department of State.
Develop, implement, and continually update the Program Office’s travel visa standard procedures to ensure (to the maximum extent possible) that the appropriate travelers have travel visas for high threat posts and other frequent travel destinations.
Update list of high threat posts requiring visas and advises the Program Office on competing courses of action to ensure the organization’s ability to provide TDY emergency medical support to high threat posts.
Develop travel itineraries using the E2 Solutions Website and, as necessary, making travel arrangements directly through the Carson Wagonlit office at Main State or using Carlson’s telephone support desk.
Coordinate flight plans, hotel reservations, car rental reservations, and other travel arrangements.
Draft requests for new diplomatic passports and coordinating with the applicable Bureau Executive Office for action.
Ensure that personnel approved for new diplomatic passports properly complete their DS-82 Passport Application Form and that all required documents are present before submitting to the Special Issuance Agency.
Assist staff with visa applications and works with foreign embassies, the Special Issuance Agency, and/or the relevant country desk officer to facilitate the issuance of a travel visa.
Consult with travelers and the applicable Bureau Executive Office to determine whether travel amendments are required and drafts tentative travel amendments for the Executive Office to review.
Coordinate travel funding and to provide additional justifications as required.
Manage diplomatic passports and visas for Program Office personnel and maintains a central log of passport numbers, passport expiration dates, passport photos, and travel visa expiration dates.
Prepare and assist travelers with their travel vouchers, ensuring that all expenses are properly reimbursed, digitizing and uploading all expense receipts, and otherwise ensuring that all required documentation accompanies the voucher.
Analyze and advise on logistics policies, procedures, inventory processes, supply management information systems, logistics warehousing capabilities, pharmaceutical efficacy, and capacity/capability readiness.
Recommend solutions and/or process improvements to the supported Program Office.
Develop novel approaches to non-standard logistics challenges in support of expeditionary medical support, applying health sciences information and re-search skills, as well as professional scientific approaches to identifying, analyzing and solving logistics challenges.
Develop procedure guides and tracking systems utilizing SharePoint and other systems in accordance with the Foreign Affairs Manual, Foreign Affairs Handbook, or other Bureau-specific quality management documentation systems.
Coordinate with the supported Program Office and other inter-bureau stakeholders to create, edit, and remove standard operating procedures from the Bureau’s quality management documentation system.
Develop new electronic mechanisms/systems to track assigned emergency preparedness and response initiatives, including shipping and receiving of medical materials at posts abroad, drug expirations, lot numbers, basis of allocation, etc.
Compile data from manual sources Emergency Preparedness programs, Monthly Gold Standard Report, E2 Solutions, individual emails from post, etc. and centralizes the data in a digital repository utilizing the Microsoft Office Suite.
Develop annual logistics distribution plans that concentrate on the support for new and existing programs and initiatives.
Provide a formal analysis of the support requirements for new initiatives, analyzing the efficacy of new systems, equipment, and technologies.
Assist in the procurement, maintenance, transportation, storage, distribution, and disposal of sensitive pharmaceuticals, controlled substances, and other non-expendable medical supplies.
Work in concert with A/LM/OPS and A/LM/AQM to develop, manage, and coordinate cradle-to-grave life cycle logistics support for logistics functions and initiatives.
Procure, assemble, inspect, and distribute standardized emergency medical kits and supplies, including life cycle sustainment service of those kits and supplies to all of the Department posts worldwide.
Analyze implements and ensure that new or ongoing logistics initiatives comply with current laws, procedures, regulations, and directives applicable to Department logistics programs/projects.
Ensure the timely and accurate input of requests into the ILMS Ariba module for purchasing actions within and above the credit card purchasing threshold.
Maintain a log of office supply active purchase requests and ensures that office supply purchase orders in ILMS are properly routed.
Conduct follow up with vendors and/or sourcing offices to provide supplemental information and/or documentation.
Communicate directly with medical and non-medical vendors regarding the development and availability of supplies and/or equipment, organizes meetings with management officials, and presents recommendations to management.
Assist and advise the Program Office on invoices to ensure that appropriate officials certify the receipt of goods and services in a timely manner in accordance with the Prompt Payment Act.
Interpret guidelines which consist of state and federal laws, Department policies, logistics and administrative policies, pharmaceutical guidelines, supply directives, technical orders, technical manuals and handbooks, specifications, catalogs, internal policy, bulletins, local procedural directives and precedents.
Review proposed legislation or regulations which would significantly change the basic character of Department programs, the way the Bureau, Directorate or Office conducts its business with the public or with private industry, or which modify important interagency relationships.
Monitor the changing political environmental and non-environmental medical threats, develops contingency plans, and recommends/executes adjustments in the Program Office’s logistics readiness posture as necessary to ameliorate risk.
Communicate information concerning Department logistics initiatives to targeted audiences (e.g., military, government, international, private sector, etc.) in a format familiar to the targeted audience and coordinate efforts with stakeholders to ensure unity of effort.
Assist Bureaus, Directorates or Offices plan, develop, prepare, and publish financial plans and other budget-related explanatory materials for presentation at Bureau-level budget hearings and meetings.