Logistics Insurance Compliance Specialist

TopHat Logistical Solutions•Lake Geneva, WI

3d•Onsite

About The Position

The Logistics Insurance Compliance Specialist is responsible for Contractor Onboarding, Insurance and Compliance for a designated region in support of the TopHAT corporate office to promote the achievement of set long-term goals for TopHAT Logistical Solutions. TopHAT Logistical Solutions, a division of Atlas Logistics, spans coverage across the United States and Canada. TopHAT is a full service “white glove” delivery company specializing in final mile, dedicated delivery. We provide world class service for retail customers coast to coast. TopHAT has been a leading service provider for over 12 years and growing. Our specialized delivery approach gives us an edge on the competition by providing world class service at an affordable price.

Requirements

Bachelor's or Associate's Degree.
2-4 years' job-related experience and/or a combination of both education and experience are required.
Effective problem-solving, oral, and written communication skills.
Ability to establish and maintain effective working relationships with employees, clients, and other outside organizations.

Nice To Haves

Experience in Logistics/In-Home Delivery preferred.

Responsibilities

Completing new hire processing and contractor onboarding, ensuring background checks and drug tests are approved and completed.
Completing the Employment Verification process.
Overseeing the process for Costco drivers using XTD Force.
Consistent Openforce review.
Ensuring DOT/MC Authority Authorization is completed and compliant.
Overseeing new location start-up process, entering rate sheets into OpenForce and participating in start-up calls.
Communicating with all CC’s regarding COI’s as well as the onboarding process and approvals.
TruckRequests processing for the selected region.
Evaluating COIs against TopHAT Insurance Requirements, exercising discretion in preliminary approvals. Collaborating with Location Managers, Common Carriers, and insurance agents to resolve discrepancies and escalating complex issues for final managerial review.
Proactively monitoring expiring policies using the Gallagher Verify (GV) dashboard, ensuring timely communication with stakeholders and receipt of updated, compliant COIs to maintain uninterrupted vendor compliance.
Owning the organization and accuracy of insurance records across SharePoint, email folders, and GV, ensuring documentation is audit-ready and accessible for internal and external stakeholders.
Approving new vendor onboarding requests and coordinating Active Vendor submissions to GV. Overseeing termination processes by notifying GV, BizChoice, and OpenForce, ensuring seamless transitions and compliance closure.
Serving as a liaison between internal teams, vendors, and insurance agents, providing guidance on coverage requirements, clarifying compliance expectations, and facilitating resolution of insurance-related issues.
Navigating and maintaining data within Gallagher Verify and OpenForce platforms to ensure accurate tracking of vendor compliance, coverage status, and policy expirations.
Prioritizing and processing incoming insurance-related correspondence, ensuring critical documents are scanned, reviewed, and stored in accordance with compliance protocols.
Facilitating vendor enrollment in the Occupational Accident program by distributing OpenForce DocPush documents and assisting with coverage inquiries.
Other duties as assigned.