Part-time Logistics Coordinator

Maui Jim Sunglasses•Peoria, IL

About The Position

Kering Eyewear, part of the global Luxury group Kering, is a leading player in the Luxury Eyewear market segment. They design, develop, manufacture, and distribute eyewear for a wide range of iconic brands, including Gucci, Cartier, Saint Laurent, Bottega Veneta, Balenciaga, McQueen, Valentino, Chloé, Alaïa, Montblanc, Dunhill, Puma, and their proprietary brands LINDBERG, Maui Jim, and Zeal Optics. The company combines industry expertise with a commitment to sustainability to redefine design and craft eyewear. At Maui Jim, the culture is unique, collaborative, and values its 'Ohana members, focusing on developing leaders and providing solid customer service. The Part-time Logistics Coordinator position provides administrative and coordination support to the transportation team, assisting the Logistics Specialist and Logistics Analyst with documentation, scheduling, vendor communication, and shipment tracking activities. This role enables the core logistics team to focus on analytical and strategic responsibilities while maintaining accuracy and efficiency in daily operational processes.

Requirements

Minimum 2 years of experience in logistics coordination, administrative support, or transportation operations.
Working knowledge of shipping documentation and carrier communication processes.
Strong understanding of shipping and logistics documentation (BOLs, commercial invoices, and import/export records).
Strong organizational skills with the ability to manage multiple priorities.
Proficiency in Microsoft Office (Excel, Outlook, Teams).
Excellent communication skills and the ability to partner with internal teams and carriers.
Ability to multi-task and manage competing priorities in a fast-paced environment.
High degree of initiative and dependability, with the ability to work independently under limited supervision.
Strong sense of accountability and teamwork, supporting broader logistics goals and the Maui Jim service culture.
Demonstrated problem-solving ability and willingness to learn new systems or processes quickly.
Commitment to Maui Jim’s culture of teamwork, service, and Aloha Spirit.

Nice To Haves

SAP or Transportation Management System (TMS) experience.

Responsibilities

Monitor the tracer email inbox and file claims with carriers.
For eligible claims, partner with the vendor to support claim resolution.
Maintain and file import/export documentation for all international shipments, ensuring compliance with customs and audit requirements.
Update and confirm vendor pickup schedules across domestic and international carriers; communicate schedule changes to Distribution Center (DC) leads and outbound shipping teams.
Monitor and track inbound and outbound shipments using carrier portals or TMS visibility tools, flag exceptions and delays for escalation to the Logistics Specialist or Analyst.
Assist in coordinating DC returns, including preparing basic shipping documentation, confirming carrier pickups, and tracking deliveries to origin vendors.
Maintain and organize electronic filing systems for freight invoices, customs documentation, and vendor contracts.
Support communication with parcel and freight carriers to request proof of delivery, correct invoice discrepancies, or resolve basic claims documentation.
Provide general administrative support to the Logistics Specialist, Logistics Analyst, and Global Logistics Manager as needed to ensure smooth daily operations.