Logistics Coordinator

George P. Johnson Experience Marketing•Nashville, TN

12d•Onsite

About The Position

Our Opportunity GPJ is hiring a Logistics Coordinator support to join our growing team. This role is on-site, requiring you to report to our Nashville office location a minimum of 5 days per week. Your Role As the Logistics Coordinator, you will manage the basic logistics needs for GPJ clients. This role will be responsible for creating and obtaining Bills of Lading for last-minute shipments, scheduling driver appointments, coordinating with Account Leads, Installation and Dismantle Supervisors for on-site deliveries, faxing/emailing all necessary tracking information and Bills of Lading to Account Leads/Project Managers and Estimators. As Logistics Coordinator, you will utilize knowledge of GPJ Logistics processes and procedures to guide them in the right direction. Your Skills Manage logistics requirements for GPJ client accounts Gain a complete understanding and are fluent in GPJ IGL, XPD8 + all Inventory systems Attend and contribute to Client Team meetings on a regular basis Show Proficiency in Excel & Word Show commitment to ensure all Logistics requirements are met Quick on Your Feet - You process information quickly and devise possible solutions in a calculated, organized way. Inquisitive – You are always looking for ways to learn and expand your knowledge base to perform your job function as efficiently and effectively as possible. Goal Driven – You can manage multiple things simultaneously while delivering information timely and adhere to established timelines. Creative – You are always searching for creative transportation solutions to best address current transportation needs. Flexible – You are able to change directions quickly without significant impact to performance. Organized – You know how to properly allocate time and resources so that jobs are completed within a defined timeframe; even when no concrete deadline is given. Solution Oriented – Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal. Your Competencies Solution Oriented - Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal. Thoroughness - Ensure your work (and if applicable, the work of others) is complete and accurate. You can spot when details were overlooked, and take the initiative to complete the project, following up to ensure agreements / commitments are on track or have been fulfilled. When details are ambiguous, you ask questions to confirm you understand the expectations. Team members can easily follow your work, understand where you left off, and what comes next. You are prepared and organized for meetings and presentations. Urgency - Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion. Foster Innovation - Drive, develop, or support new and improved methods, products, procedures or technologies. Devise new approaches to make improvements or solve problems. You constantly challenge yourself to come up with ideas that are on strategy, innovative, and transformative, and authentic to the client’s brand. Your Experience & Education. College degree preferred but not mandatory. 1(+) years’ of industry related experience. Proficiency in Google Programs Travel & Mobility Ability to travel 5% Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed Your Impact In your role, you will have influence and responsibility over: Management, Delivery & Deployment Who We Are GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies. You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), our “no employee contribution” healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later. GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.

Requirements

Show Proficiency in Excel & Word
Show commitment to ensure all Logistics requirements are met
Quick on Your Feet - You process information quickly and devise possible solutions in a calculated, organized way.
Inquisitive – You are always looking for ways to learn and expand your knowledge base to perform your job function as efficiently and effectively as possible.
Goal Driven – You can manage multiple things simultaneously while delivering information timely and adhere to established timelines.
Creative – You are always searching for creative transportation solutions to best address current transportation needs.
Flexible – You are able to change directions quickly without significant impact to performance.
Organized – You know how to properly allocate time and resources so that jobs are completed within a defined timeframe; even when no concrete deadline is given.
Solution Oriented – Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.
Thoroughness - Ensure your work (and if applicable, the work of others) is complete and accurate. You can spot when details were overlooked, and take the initiative to complete the project, following up to ensure agreements / commitments are on track or have been fulfilled. When details are ambiguous, you ask questions to confirm you understand the expectations. Team members can easily follow your work, understand where you left off, and what comes next. You are prepared and organized for meetings and presentations.
Urgency - Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion.
Foster Innovation - Drive, develop, or support new and improved methods, products, procedures or technologies. Devise new approaches to make improvements or solve problems. You constantly challenge yourself to come up with ideas that are on strategy, innovative, and transformative, and authentic to the client’s brand.
College degree preferred but not mandatory.
1(+) years’ of industry related experience.
Proficiency in Google Programs
Ability to travel 5%
Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed

Responsibilities

Manage logistics requirements for GPJ client accounts
Creating and obtaining Bills of Lading for last-minute shipments
Scheduling driver appointments
Coordinating with Account Leads, Installation and Dismantle Supervisors for on-site deliveries
Faxing/emailing all necessary tracking information and Bills of Lading to Account Leads/Project Managers and Estimators
Utilize knowledge of GPJ Logistics processes and procedures to guide them in the right direction
Gain a complete understanding and are fluent in GPJ IGL, XPD8 + all Inventory systems
Attend and contribute to Client Team meetings on a regular basis