Logistics Coordinator Trucking

CR England Inc•Aurora, CO

3d•Onsite

About The Position

The Logistics Coordinator will be responsible for building and matching planned freight to day cabs or condo trucks and drivers. In a dedicated training environment, this will include planning to coordinate trainers and trainee's needs for hours and home time. The role involves reviewing PTAs and driver’s requests for time off or home time in planning loads for same-day or next-day dispatching. The coordinator will schedule work, assign tasks to drivers, and coordinate with others in the department for awareness of driver, freight, and asset availability. They will identify concerns with drivers needing additional support, coaching, or disciplinary action and report them to supervisors and managers. Coordination with Maintenance on trucks out of service or returning to service is also a key responsibility, as is planning for future freight when available from customers. Tracking drivers, loads, and receivers ensures dispatching continues as planned. In a dedicated environment, the coordinator will arrange backhauls to meet customer needs and maintain consistent movement of freight, trucks, and trailers. Frequent contact with assigned drivers is required to monitor call-offs, fatigue concerns, and equipment issues. In a dedicated training environment, ensuring trainees progress appropriately through training phases and placement is crucial. For team drivers, loads assigned must be appropriate for teams and available hours. Monitoring Hours of Service for dispatching and compliance is essential. In a dedicated training environment, efforts should focus on routing trucks or drivers (solo) with capacity to a terminal for better efficiency. The role also involves handling urgent situations such as recovering trucks, freight, or drivers, and addressing traffic, weather conditions, or other unforeseen circumstances that may impact on-time delivery. Assisting in orienting new drivers to fleets/accounts on communication, reporting to work, and scheduling expectations is part of the onboarding process. The coordinator will work with drivers who have unique scheduling needs or issues and ensure coordination with supervisors and managers for special items like leaves of absence, extended time off requests, or concerns about meeting expectations.

Requirements

Ability to work with office equipment, utilizing computers for majority of tasks and must be familiar with Microsoft Office suite of programs.
Proficient with Excel and other reporting capabilities.
Excellent inter-personal skills with drivers, other personnel, customers, and management.
Excellent communication skills, both oral and written.
Capable of hearing, with or without correction, sufficiently to perceive normal speaking levels and receive detailed information through oral communication in order to facilitate meetings and work with internal customers and stakeholders by telephone and in person.
Position may involve kneeling, stooping, bending, pushing, lifting, carrying and moving objects that can weigh up to 25 pounds.
Capable of sitting at a desk for extended periods of time and working with computer equipment.
Capable of speaking, writing, and reading English well and possessing a good command of the language so that various types of communications may be conducted in English with people of various levels of education and capabilities.
Capable of visual acuity, with or without correction, sufficient to prepare and analyze data and figures, view a computer terminal, and read extensively.
Prior logistical or planning experienced needed.
Strong geographical knowledge with expertise in time and distance requirements as it pertains to Department. Transportation regulations is needed.
High school diploma or GED required.

Nice To Haves

College degree preferred but combination of college work and experience will be considered.
Transportation or logistics industry experience preferred.

Responsibilities

Build and match planned freight to day cabs or condo trucks and drivers.
Plan to coordinate trainers and trainee's needs for hours and home time in a dedicated training environment.
Review PTAs and driver’s requests for time off or home time in planning loads for same-day or next-day dispatching.
Schedule work and assign tasks to drivers.
Coordinate with others in the department for awareness of driver, freight, and asset availability.
Identify concerns with drivers who may need additional support, coaching, or disciplinary action to supervisors and managers.
Coordinate with Maintenance on trucks out of service or returning to service to plan and dispatch accordingly.
Plan for future freight when available from customers.
Track drivers, loads and receivers to ensure dispatching is able to continue to run as planned.
Coordinate backhauls to meet customer’s needs and keep freight, trucks, and trailers moving consistently in a dedicated environment.
Maintain frequent contact with assigned drivers, monitoring call-offs, fatigue concerns and equipment issues.
Ensure trainees are working appropriately to next phase of training and placement in a dedicated training environment.
Ensure loads assigned are appropriate for team drivers and available hours.
Monitor Hours of Service for dispatching and compliance.
Route trucks or drivers (solo) with capacity to a terminal for better efficiency in a dedicated training environment.
Handle urgent situations such as the need to recover truck, freight, or driver, traffic, weather conditions or other unforeseen circumstances that may prevent on-time delivery.
Assist in orienting new drivers to fleets/accounts on proper ways to communicate, report to work, and other scheduling expectations.
Work with drivers who have unique scheduling needs or issues that arise.
Ensure coordination with supervisors and managers for special items such as leaves of absence, extended time off requests or concerns about meeting expectations.