Logistics Assistant BSP | Yabelo

Mercy Corps • , FN

9d • Onsite

About The Position

The Logistics Assistant is based in Yabelo and supports day-to-day logistics, administration and basic HR-related activities for BSP-Ethiopia in accordance with Mercy Corps policies, FCDO requirements and applicable Ethiopian laws. The role supports fleet, assets, warehouse, office supplies, accommodation, travel, staff documentation and other operational needs, maintaining accurate records and timely support to programme teams.

Reporting to the Field Program Coordinator, the Logistics Assistant works closely with Operations, Finance, HR, Security and programme teams to ensure field operational requirements are planned, documented and delivered on time and within approved budgets and procedures.

Requirements

• Bachelor's degree in Logistics, Supply Chain Management, Procurement, Business Administration, Management or a related field; equivalent relevant education and experience may be considered.
• At least three years of progressively responsible logistics, operations, administration or supply-chain experience with an INGO, including practical experience in fleet, assets, warehouse and office administration.
• Good knowledge of logistics documentation, donor compliance, segregation of duties, accountability and value for money; FCDO or similarly regulated programme experience is an advantage.
• Strong organisational and record-management skills, including accurate use of trackers and timely support to multiple operational priorities.
• Good computer skills, particularly Microsoft Excel, Word and Outlook, and ability to prepare basic operational reports.
• Good written and spoken English and Amharic; additional Ethiopian languages relevant to the programme location are an advantage.

Nice To Haves

• FCDO or similarly regulated programme experience is an advantage.
• Additional Ethiopian languages relevant to the programme location are an advantage.

Responsibilities

• Provide day-to-day logistics support to the Yabelo programme, coordinating transport, accommodation, supplies, travel, visitors and activity requirements in a timely manner.
• Support fleet management, including vehicle requests, logbooks, driver and fuel records, maintenance follow-up, accident reporting and safe use of Mercy Corps vehicles.
• Support basic procurement and supplier follow-up in line with Mercy Corps procedures, including quotations, documentation, delivery tracking and receipt of goods and services.
• Maintain logistics trackers and records, provide required updates and reports, and flag operational bottlenecks or delays for timely action.
• Ensure logistics activities comply with Mercy Corps policies, donor requirements, applicable regulations and value-for-money principles.
• Provide day-to-day administrative support to the Yabelo office, including office facilities, leases, utilities, communications, travel, accommodation, meetings, workshops and visitors.
• Maintain office, accommodation, lease and relevant administrative records and follow up renewal or action dates.
• Provide basic HR administrative support, including staff records, onboarding, attendance, travel and other routine requirements in coordination with HR and Operations.
• Maintain proper filing and confidentiality of administrative and staff-related documents and promptly escalate issues requiring further action.
• Support management of the Yabelo warehouse, ensuring goods are received, stored, issued and recorded correctly, with complete supporting documentation.
• Maintain stock records and bin cards, conduct physical counts and reconcile balances, and support distribution documentation.
• Maintain accurate asset records, tagging and assignment; support verification, transfers, handovers and disposals in accordance with Mercy Corps procedures.
• Report missing, damaged, obsolete or non-functional assets promptly and provide regular warehouse and asset status updates.
• Maintain audit-ready warehouse and asset documentation and support internal reviews, donor checks and inventory verification.
• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Benefits

• Ongoing Learning: In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level