Logistics and Materials Coordinator

Calista Corporation•North Pole, AK

About The Position

The Logistics and Materials Coordinator is responsible for managing the accurate tracking, movement, and organization of materials, equipment, and supplies across multiple locations. This role utilizes logistics software (HCSS) to maintain asset and operational data while coordinating shipments, documentation, and compliance with company policies. Success in this role requires initiative, critical thinking, and the ability to prioritize and execute projects efficiently in a fast-paced, high-pressure environment.

Requirements

High School Diploma or GED required.
Two (2) years of experience in logistics, materials coordination, or supply chain operations, preferably in construction, oilfield, or remote site operations.
Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
Ability to pass drug, driving, and background screening.
Knowledge of materials management coordination and inventory control processes for remote and multi-modal operations.
Knowledge of hazardous materials transport and handling, including compliance with DOT, OSHA, and EPA regulations.
Knowledge of Alaska and Pacific Rim logistics requirements, including land, water, and air freight operations, remote site mobilizations, and barge transport procedures.
Knowledge of Alaska’s and Pacific Rim’s freight industries, including vendor networks, carriers, and regional shipping constraints.
Ability to work on a team with other construction and logistics professionals toward common goals.
Ability to communicate professionally and effectively with employees, business partners, and clients via written, verbal, and electronic methods (email, phone, radio).
Ability to work independently while collaborating with others; ability to work with employees, business partners, and customers in a friendly and positive manner.
Interpersonal skills to negotiate and coordinate with vendors, freight carriers, and field personnel.
Proficiency in standard computer software and application programs, including Microsoft Office Suite, Outlook 365, and logistics/asset management software (HCSS or equivalent).
Ability to analyze, plan, and coordinate complex logistics operations, anticipate potential delays, and make decisions based on available information.
Ability to use judgment and discretion.
Ability to handle stressful situations in a fast-paced, remote operations environment and prioritize tasks effectively.
Ability to handle multiple tasks simultaneously.
Ability to work with concentration, accuracy, and attention to detail.
Ability to analyze and resolve complex issues, both logical and interpersonal.
Ability to participate in and facilitate group meetings.
Ability to operate a motor vehicle in a safe and efficient manner.
Ability to travel to remote field locations (including barge or air transport) to support logistics operations.
Ability to maintain accurate documentation, logs, and records for compliance and operational reporting.
Familiarity with logistics risk management, safety protocols, and emergency response procedures in remote or challenging environments.

Nice To Haves

Associate’s degree or certificate in logistics, supply chain, business administration, or related field preferred.

Responsibilities

Develop, update, and maintain standard operating procedures and protocols to ensure accuracy and efficiency of materials and equipment movement.
Utilize equipment management software (HCSS) to track assets, equipment, maintenance and repairs, utilization, costs, location, and other key data.
Work closely with Project Management teams and vendors to ensure timely delivery of equipment and materials to remote and challenging field locations.
Assist with organizing, staging, and loading shipping containers and flats in preparation for logistics moves.
Assist with inventory management, organization, and storage at company yards.
Coordinate and document parts and materials for logistics operations, including land, water, and air freight shipments, ensuring compliance with relevant regulations.
Act as a direct conduit between operations, maintenance, personnel, and dispatch to facilitate smooth workflow.
Maintain positive and professional working relationships with vendors, freight carriers, and other external partners.
Collaborate with Logistic, Project, and Equipment Managers to plan and execute equipment mobilizations and demobilizations.
Provide Management and Project Management Teams with logistics support and solutions, including research, reporting, and recommendations for process improvements.
Coordinate administrative equipment needs with the Logistic & Equipment Manager, including registrations, certifications, permits, licensing, etc., with both the State of Alaska and federal agencies.
Implement and ensure adherence to Logistics policies and procedures, ensuring consistent, compliant, and efficient department operations.
Monitor vendor performance regarding cost, quality, and delivery; negotiate with vendors as needed to ensure best possible pricing.
Assist purchasing agents with shipping and delivery of materials, parts, and supplies.
Travel to field locations (approximately 10% of the time) to support barge loading, logistics setup, or troubleshooting.
Actively participate in periodic staff, operational, and safety meetings.
Manage multiple Outlook 365 inboxes, ensuring timely responses and coordination across projects.
Support process improvements for inventory management, shipping efficiency, and logistics tracking to optimize overall operations.
Perform other duties as assigned.

Benefits

Our companies offer comprehensive benefits for the betterment of our employees and their families.
Our benefits package includes competitive wages, paid time off, career development programs, 401k with company matching, tuition assistance, and a variety of options for medical, dental, and vision insurance.

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