Loan Documentation & Post Closing Specialist I

John Marshall Bank • Reston, VA

5d

About The Position

John Marshall Bank is seeking a Loan Documentation/Post-Closing Specialist to join its Loan Administration team. This role is responsible for reviewing loan files after closing to ensure all documentation is complete and that each loan has been closed in accordance with the approved terms and internal policies. Additional responsibilities include conducting post-closing reviews, tracking and resolving document exceptions, maintaining accurate loan files, and supporting effective file management processes. The position also performs document imaging and scanning to ensure loan documentation is properly recorded, organized, and accessible in the bank’s systems.

Requirements

• 1-3 years of experience commercial and consumer lending with a basic understanding of loan documentation processes.
• High school diploma or equivalent; related coursework in finance or business preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with loan management software is a plus.

Nice To Haves

• Bachelor’s degree
• Experience with Baker Hill, FDM/FCM, FIS Horizon, ServiceDesk, CT Liens, Simplifile, County Land Records
• Self-starter with strong administrative and organizational skills and an eagerness to learn
• Excellent attention to detail and deadlines
• Strong comprehension of loan and legal documentation
• Superior ability to work effectively and cooperatively within a team environment
• Positive attitude with a strong customer focus

Responsibilities

• Review loan files, documentation, and system data for accuracy, completeness, and compliance with approval requirements, regulatory standards, and Bank policies.
• Enter and update deficiencies in the Bank’s exception tracking system.
• Set up exception tracking for original loan documents, recorded documents, title insurance, financial reporting, covenant testing, vehicle titles, life insurance assignments, insurance certificates, UCC filings, and other tracking requirements.
• Monitor life-of-loan tracking items submitted by the Lending Team through ServiceDesk.
• Verify that supporting documentation meets approval conditions before clearing or updating exceptions.
• Ensure accurate imaging and indexing of loan documentation in FDM/FCM, including Baker Hill electronic loan file documents, booking files, collateral documents, covenants, financial reporting, recurring exceptions, insurance, mortgage purchase files, and other required records.
• Processing UCC filings in CT Liens including preparing and processing historical UCC filings.
• Ensure recorded UCC filings are accurately recorded, updated, imaged and tracked.
• Review recorded instruments, final title policies, and other collateral documentation to confirm sufficient collateral coverage.
• Enter any deficiencies into CERIS for tracking and resolution.
• Review insurance policies to verify adequate collateral protection and compliance with the insurance matrix.
• Confirm the Bank is listed correctly (Mortgagee, Loss Payee, Additional Insured).
• Confirm the Bank is listed correctly (Mortgagee, Loss Payee, etc.).
• Upload new-loan insurance documentation to AFR or FDM.
• Obtain renewal policies for existing loans and coordinate with insurance agents or internal teams to resolve issues.
• Coordinate with team members, Bank personnel, settlement agents, insurance companies, and vendors as needed to clarify requirements, obtain necessary documentation, address discrepancies and ensure compliance.
• Review approval requirements, validate imaged loan documentation, loan operating system, exception tracking, collateral, insurance, etc. to identify unresolved documentation exceptions and loan discrepancies.
• Coordinate with the responsible party to resolve issues.
• Ensure orderly, safe, and secure control over original note and guaranty files.
• May be cross trained to assume additional functions in the Loan Administration area.
• Complete ongoing courses to maintain required compliance knowledge requirements.

Benefits

• Medical
• Dental
• 401K Retirement Plan w/ an Employer Match
• Vision
• Employee Assistance Program
• Flexible Spending
• Transit Reimbursement
• Dependent Day Care
• Long Term Care
• Paid Time Off
• Life and Disability Coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED