Loan Coordinator & Assistant

Nova Bank•Huntsville, AL

About The Position

The Loan Coordinator serves as a key member of the Lending Team, supporting commercial and consumer lenders throughout the loan lifecycle. This position is responsible for coordinating loan documentation, preparing and facilitating loan closings, monitoring loan exceptions, and ensuring accurate collection of financial and collateral information. The ideal candidate will have prior banking, lending, loan operations, or loan processing experience and possess strong organizational skills, attention to detail, and a commitment to exceptional customer service.

Requirements

Strong organizational skills and attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Excellent communication and customer service skills.

Nice To Haves

2+ years of banking experience in lending, loan operations, loan processing, credit administration, or a related field.
Working knowledge of commercial and consumer loan documentation and closing processes.
Experience with loan servicing, exception tracking, collateral documentation, and customer financial information.

Responsibilities

Coordinate and facilitate commercial and consumer loan closings, ensuring all required documentation is complete, accurate, and executed timely.
Assist lenders and portfolio managers in gathering and reviewing financial statements, insurance documentation, collateral information, title work, payoffs, and other items necessary for loan approval and closing.
Serve as a liaison between lenders, customers, loan operations, title companies, attorneys, and other third parties throughout the loan process.
Monitor and clear loan exceptions, including financial statement requirements, insurance coverage, title issues, collateral documentation, and other post-closing items.
Support construction lending activities, including draw requests, inspections, title endorsements, draw sheets, and project monitoring.
Assist with servicing activities including loan payments, advances, transfers, wires, draws, and other customer transactions.
Maintain loan files and tracking systems to ensure timely collection of financial reporting, insurance renewals, collateral documentation, and covenant compliance.
Assist with customer onboarding and account maintenance within core processing and compliance systems.
Prepare correspondence, reports, and loan-related documentation as requested by lending staff.
Provide notary services as needed.
Support Bank Secrecy Act, Customer Identification Program, Customer Due Diligence, Beneficial Ownership, and other regulatory compliance requirements.