Loan Administration Officer - Loan Documentation

Bank of Guam • San Francisco, CA

19d • $75,565 - $90,000 • Onsite

About The Position

The Loan Administration Officer – Loan Documentation is the control point for documentation integrity across the full credit lifecycle. This role ensures that every loan the Bank originates is supported by accurate, compliant, and defensible documentation that protects credit quality, mitigates legal and regulatory exposure, and supports scalable lending. Documentation is not clerical work. It is a core risk discipline. This role exists for someone who understands that clean documentation is foundational to safe, efficient lending—and that weaknesses here create downstream exposure that is costly and difficult to unwind. Your work protects the Bank from legal, regulatory, and credit exposure while enabling disciplined growth. Strong documentation accelerates funding, supports smoother servicing, and produces clean audit outcomes. When this role is functioning well, growth does not come at the expense of control.

Requirements

• 4–6 years of experience in loan documentation, loan administration, or a related banking role
• Strong working knowledge of loan documentation requirements and compliance standards
• Demonstrated ability to identify and resolve documentation exceptions independently
• High attention to detail and strong organizational discipline

Nice To Haves

• 7 or more years of commercial loan documentation or loan operations experience
• Associate or bachelor's degree or equivalent professional experience
• Experience supporting internal, external, or regulatory audits

Responsibilities

• Exercising ownership over documentation integrity from pre‑closing through final file completion
• Ensuring loan files meet legal, regulatory, investor, and internal policy standards prior to funding or booking
• Reviewing, validating, and approving documentation packages for accuracy, completeness, and enforceability
• Managing and resolving documentation exceptions that could delay funding or create compliance risk
• Serving as the escalation point for complex, non‑standard, or high-risk documentation issues
• Coordinating with Business Development, Credit, Legal, Compliance, and Operations to resolve documentation gaps
• Maintaining audit ready loan files that withstand internal, external, and regulatory review
• Reinforcing documentation standards through guidance, consistency, and proactive issue prevention
• Identifying recurring documentation risks and partnering with leadership to strengthen controls and processes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree