Loan Administration Assistant

Security Bank of Kansas City•Kansas City, KS

1d•Onsite

About The Position

The Loan Administration Assistant provides comprehensive administrative, clerical, and operational support to Loan Officers within the Commercial Banking department. This role is responsible for supporting complex loan transactions, delivering high quality customer service, and ensuring loan documentation, processing, and post closing activities are completed accurately, timely, and in compliance with internal policies and regulatory requirements.

Requirements

Working knowledge of Commercial & Industrial (C&I) lending, including loan structures, collateral types, borrowing base certificates, financial covenant monitoring, and tickler tracking.
Working knowledge of Commercial Real Estate (CRE) lending, including construction, term, and development loans; rent rolls; cash-flow analysis; and key documentation requirements.
Ability to review and validate loan documentation (notes, credit agreements, guarantees, UCC filings, title policies, appraisals, environmental reports, etc.).
Experience using loan origination and loan origination systems.
General understanding of applicable regulatory requirements (OCC, FDIC, fair lending, BSA/AML impacts on lending) as they apply to C&I and CRE portfolios.
Strong attention to detail for tracking ticklers, exceptions, insurance, financials, covenant testing, and maturity dates.
Ability to audit loan file files, maintain digital records, and ensure documentation completeness.
Experience supporting collateral perfection activities, including UCC filings, continuations, releases, titles, and insurance verification.
Proficiency in Microsoft Office (Excel, Outlook, Word) and familiarity with loan management/LOS systems.
Ability to adapt quickly to new software tools related to loan processing, imaging, and workflow management.
Strong communication skills for coordinating with lenders, credit officers, loan operations, customers, and third-party vendors (title companies, appraisers, attorneys).
Ability to interpret lender instructions and ensure accurate execution of loan-related tasks.
Demonstrated professionalism and discretion in handling confidential customer and financial information.
Strong organizational skills with high degree of accuracy, organization, and follow-through.
Ability to manage multiple loans, priorities, and deadlines in a fast-paced environment.
Effective problem-solving skills with the ability to identify issues and recommend solutions.
Team-oriented with flexibility to assist across lending areas (C&I, CRE) as needed
Willing and able to demonstrate these skills by coming to work on a daily basis, as scheduled.

Responsibilities

Partner with lenders to prepare loan requests
Obtain credit bureau reports and other required credit information, as needed
Obtain, review, organize, and maintain required loan documentation, including title commitments, settlement statements, vehicle titles, insurance, flood certifications, and related documents
Coordinate with LaserPro Documentation Support to obtain loan documents
Review and verify loan documentation for accuracy, completeness, and consistency prior to closing
Print checks, process loan payoffs, forward documents for recording, and file Notices of Liens and UCC filings
Verify Silverlake loan input for accuracy, including collateral tracking data
Establish, organize, and maintain complete and accurate loan and credit files in accordance with bank standards
Review documents uploaded to Synergy for accuracy and completeness
Monitor collateral tracking and follow up on exceptions to ensure timely resolution
Process construction loan draws and review disbursements against approved budgets
Responsible for verifying wire transfer requests and accurately entering wires.
Provide customer service support in person and by phone, including: Processing borrower loan payments, Advancing funds in accordance with lender and borrower instructions
Ensure ongoing loan file maintenance and documentation integrity
Complete third party loan verifications, as requested
Prepare and update Customer Information Files (CIFs) for loan presentations, as needed
Prepare lien releases, deeds of release, mortgages, and related documentation
Prepare payoff letters, correspondence, and other written communications
Process payments for third party invoices, including title companies and appraisal firms