LMIA Administrator

Pure Flavor® Farms•Lakeshore, ON

8d•$50,000 - $60,000•Hybrid

About The Position

Pure Hothouse Foods, marketed under the Pure Flavor® brand, is a family of greenhouse vegetable growers who share a commitment to bringing A Life of Pure Flavor™ to communities everywhere. Our passion for sustainable greenhouse growing, strong support for our retail & foodservice customers, and focus on engaging consumers is built on a foundation drawn from generations of growing expertise. We are the next generation of vegetable growers, inspired to put quality, flavor, and customers first by providing greenhouse-grown vegetables from our farms that are strategically located throughout North America. With a dedicated, energetic and highly skilled workforce, we believe our employees make the difference. We offer our employees the opportunity to advance their careers in our progressive, vibrant organization.

Requirements

Post-secondary education in Human Resources, Business Administration, Office Administration, or a related field preferred
Bilingual, both verbal and written, in English and Spanish languages required
Minimum one (1) year of experience in administration, Human Resources, LMIA coordination, Temporary Foreign Worker programs, or a related field preferred
Experience in greenhouse or produce industry is considered an asset
Intermediate level of Microsoft (MS) Suite (Word, Excel, PowerPoint)
Excellent verbal and written communication skills with the ability to communicate professionally with employees, management, external agencies, and government representatives
Ability to handle sensitive and confidential information with professionalism and discretion
Strong organizational, administrative, and time management skills with the ability to manage multiple priorities in a fast-paced environment
Strong attention to detail with proven accuracy and follow-through skills
Experience with employee databases, attendance systems, or HR-related software considered an asset
Ability to work independently as well as collaboratively within a team environment

Responsibilities

Manage the Labour Market Impact Assessment (LMIA) including all reporting requirements, recruitment activity, applicant screening, interviews, and ensuring ongoing compliance with applicable federal and provincial regulations, policies and procedures
Secure and regulate migrant accommodations
Coordinate the end-to-end lifecycle of Temporary Foreign Workers (TFW), overseeing onboarding, regulatory documentation, and benefits administration. This includes maintaining personnel records, coordinating training, and managing essential support services such as insurance and uniform programs.
Work collaboratively with the team to support the day-to-day operations, compliance, and overall standards of the bunkhouses, including inspections, sanitation coordination, reporting concerns, and working closely with bunkhouse leaders to ensure a safe, organized, and compliant living environment
Maintain bunkhouse protocols ensuring compliance with all health and safety, Food Safety & Cleaning measures.
Serve as a primary support resource for Temporary Foreign Workers by addressing employee questions and concerns, coordinating appointments, transportation, vacation scheduling, travel arrangements, employee events, and other employee support services as required
Maintain employment-related documentation and compliance activities including orientation, attendance tracking, correction actions, incident reporting, resignations, terminations, inspections and administration follow-up documentation.
Track and maintain employee attendance records within Priva and ensure attendance-related documentation and disciplinary records are completed accurately and in a timely manner
Support Health & Safety and WSIB-related processes including incident and injury reporting, documentation maintenance, modified work coordination, and follow-up communication as required
Schedule all compliance inspections as required
Maintain the integrity of the LMIA and TFW programs, while carrying out responsibilities with professionalism, confidentiality, and a strong attention to detail.
Provide general administration duties in support of the General Manager and others as assigned
Other core expectations as defined by the company