LMI OPERATIONS COORDINATOR

Arizona Department of Administration • Phoenix, AZ

3d • $45,000 - $60,000 • Remote

About The Position

The Labor Market Information (LMI) Operations Coordinator will report directly to the State LMI Director. This position will serve as the central administrative, compliance, and operational engine for the division. The LMI Operations Coordinator manages day-to-day divisional workflows, coordinates procurement for specialized economic software, and tracks critical data sharing and confidentiality agreements; acts as a trusted extension of the Director, the Coordinator; reviews documents, manages meeting intelligence tools, coordinates travel logistics, and serves as the primary fiscal and administrative liaison to ensure the LMI team operates seamlessly and remains compliant with federal and state guidelines.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• General office operations and executive support practices
• Basic understanding of procurement processes and asset tracking
• Familiarity with tracking sensitive legal or data agreements (DSAs/MOUs)
• Microsoft Office/Google Workspace (specifically Excel/Sheets for basic budget and data tracking)
• Utilizing modern digital workplace tools (e.g., AI assistants like Google Gemini, transcript tools, shared digital drives)
• Ability to prioritize expiration dates and deadlines
• Ability to act with high discretion when reviewing timesheets or handling confidentiality agreements
• Ability to communicate professionally with both internal finance teams and external workforce partners

Nice To Haves

• 2+ years of experience in program coordination, office management, executive administrative support, or contract/compliance tracking—preferably within a public sector, government, or data-driven environment.

Responsibilities

• Serves as the primary point of contact for external workforce partners and training providers; coordinates and executes the delivery of mandated monthly economic reports and annual workforce training evaluations; and maintains the division's Master Publication Release Calendar to ensure the LMI website and distribution lists.
• Acts as the administrative liaison to the agency finance team, monitoring budget reports to identify surpluses or shortfalls across various federal grants; tracks and maintains the division's Data Sharing Agreements (DSAs) and MOUs with external agencies, proactively monitoring expiration dates to prevent lapses in vital data feeds; and manages the filing, tracking, and annual renewal of BLS Confidentiality Agreements.
• Coordinates the procurement and annual renewal of specialized LMI tools and software licenses (e.g., Lightcast, Chmura, ESRI, SAS); manages equipment purchases, hardware tracking, and supply needs for the division; handles complex travel coordination, including out-of-state travel authorizations and expense reimbursements for staff attending national conferences (e.g., C2ER, NASWA, BLS training).
• Provides high-level administrative support to the Director and Division Leads, including building meeting agendas and reviewing/signing routine operational documents on the Director’s behalf; and manages meeting intelligence workflows, including processing meeting transcripts and configuring/utilizing AI tools (Google Gemini Gems) to summarize action items and maintain team momentum.
• Serves as the New Employee Onboarding Coordinator, ensuring new hires have equipment, credentials, and access on day one; tracks and coordinates mandatory state and federal training requirements for all staff; and assists with recruitment workflows as needed, including updating position descriptions (PDs) and coordinating interview schedules.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree