[Seasonal] Livestock Office Assistant
About The Position
The Livestock Operations Office Assistant will work under the direction of the Executive Director of Agriculture Events and Competitions to complete various administrative and operational tasks. Typical tasks will include answering calls and checking voicemails, responding to emails, placing orders for show prizes and supplies, receiving/sending necessary shipments, managing entries and participant data, and processing DNA orders. Additional responsibilities may include assisting with the planning and coordination of upcoming shows and events, building exhibitor packets, and preparing necessary documentation (i.e., contracts, premium books, and announcements) as instructed.
Requirements
- Candidates must be available for early mornings, late nights, and weekends throughout the 16 days of Stock Show (January 9th-January 24th), with shifts up to 12 hours per day.
- High school diploma or equivalent required.
- One (1) year of administrative, office support, customer service, or related experience.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Ability to work independently while contributing effectively as part of a team.
Nice To Haves
- Previous experience supporting livestock shows, auctions, agricultural events, or similar programs.
- Familiarity with livestock exhibition processes, entries, registrations, and event operations.
- Experience working with databases or registration management systems.
Responsibilities
- Answer incoming calls, monitor voicemail messages, and respond to inquiries in a timely and professional manner.
- Manage and respond to departmental email communications.
- Maintain accurate participant, exhibitor, and livestock entry records and databases.
- Process DNA orders and related documentation.
- Prepare, organize, and distribute exhibitor packets and event materials.
- Draft, edit, and prepare correspondence, contracts, premium books, announcements, and other operational documents.
- Receive, process, and ship packages, supplies, and event-related materials.
- Assist with planning, organizing, and coordinating livestock shows, auctions, and related events.
- Support exhibitor registration, entry processing, and participant communications.
- Order awards, show prizes, ribbons, and operational supplies.
- Coordinate logistics related to livestock events as assigned.
- Assist with on-site event operations before, during, and after livestock shows.
- Provide customer service to exhibitors, participants, judges, vendors, and guests.
- Maintain accurate records and ensure information is entered correctly into applicable systems.
- Track orders, shipments, entries, and participant information.
- Generate reports and provide administrative support for operational planning and decision-making.
- Support with the collection of livestock department time sheets and seasonal employee coordination during show.
- Assist with special projects and departmental initiatives as assigned.
- Support cross-functional teams in preparing for major events, including the National Western Stock Show.
- Perform other duties as assigned to support livestock operations.
Benefits
- Paid sick time is offered at the rate of 1 hour for every 30 hours worked.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
