Litigation Legal Practice Assistant

Eversheds Sutherland•Houston, TX

3d•Hybrid

About The Position

We have an exciting opportunity for a Litigation Legal Practice Assistant to support attorneys in the Litigation group in the Houston office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Litigation Legal Practice Assistant is responsible for supporting the individual attorney(s) and/or paralegal(s) to whom assigned for various tasks including administrative support, drafting and reviewing documents, communicating with clients, preparing for hearings, trials, and meetings as well as maintaining files while delegating to and utilizing all Firm resources to effectively meet deadlines. The LPA must be able to handle diverse practices, be a team player, and be a liaison between the client and Firm personnel.

Requirements

Seven to ten years of experience working in a legal department within a similarly sized, multi-office professional services organization.
Litigation experience is required.
Excellent interpersonal, written and verbal communication skills are required.
Proven analytical and problem-solving skills.
Detail-oriented, organized and the ability to prioritize workloads.
Able to present ideas in a business-friendly and user-friendly language.
Strong computer skills and knowledge of MS Office Suite is required.

Nice To Haves

Experience with Aderant, IManage and ChromeRiver software programs is highly preferred.

Responsibilities

Drafts, edits, and files client documents and related correspondence per attorney(s) revisions, etc.
Handles all e-filing in district and state court systems.
Coordinates and assists with trial preparation including depositions, discovery, trial binders and working with vendors (service of process, court reporters).
Handles time entry for assigned attorney(s) and paralegal(s).
Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records.
Maintains files on a regular basis as required by attorney(s), Practice Group, and Firm procedures.
Coordinates project management of attorney matters and cases.
Maintains and updates attorney(s) calendar and contacts.
Coordinates travel arrangements and prepare travel reimbursement requests and all other reimbursement requests in a timely manner and in accordance with Practice Group procedures and accounting deadlines.
Coordinates client and in-house meetings and assists as necessary.
Organizes small events, practice group and client dinners.
Retrieves, opens and files mail (and date stamp, if required).
Answers and handles incoming phone calls in a professional manner.
Maintains confidentiality of all client and Firm matters, recognizing that there should be no discussion in or away from the office regarding client or Firm matters. This confidentiality extends to emails you are privy to that are in your attorney(s) and/or paralegal(s) Outlook mailboxes and folders.
Assists fellow workers and/or other attorneys as needed and requested.
The office functions as a team, and therefore it is essential that the Legal Practice Assistant helps when asked and volunteer when time permits.
Notifies and assists HR with overflow work when not busy with work from assigned attorney(s) and paralegal(s), including providing overflow desk coverage for secretaries who are absent.
Keeps abreast of what is happening on assigned attorney’s clients’ matters and knows location of material concerning those matters.
Obtains research materials from the library as required by attorney(s) or paralegal(s).