Litigation Legal Assistant - Insurance Defense

Workway, Inc.•Coral Gables, FL

4d•Hybrid

About The Position

We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have a Litigation Insurance Defense - Legal Assistant opportunity with a well-established South Florida Law Firm. This is a Hybrid opportunity. The Litigation Insurance Defense - Legal Assistant is responsible for the specific duties listed below. Your specific duties will include: Provide dedicated administrative and litigation support to assigned insurance defense attorneys. Assist with cases from initial assignment through trial, settlement, or resolution. Prepare, format, proofread, and electronically file pleadings, motions, discovery, correspondence, notices, and other legal documents. Assist with preparation and service of answers, affirmative defenses, motions, notices, subpoenas, and discovery requests/responses. Coordinate and manage attorney calendars, including court appearances, depositions, mediations, hearings, examinations under oath, and client meetings. Maintain accurate and up-to-date case calendars, tickler systems, deadlines, and litigation schedules. Assist attorneys with discovery management, including organizing, reviewing, and maintaining discovery documents and responses. Prepare deposition and hearing materials, including exhibits, indexes, binders, and electronic files. Coordinate depositions, mediations, hearings, inspections, and other litigation-related events. Communicate professionally with insurance carriers, claims adjusters, clients, opposing counsel, courts, witnesses, experts, and other third parties. Assist with obtaining medical records, employment records, incident reports, photographs, statements, and other case-related documentation as needed. Open and maintain electronic and physical case files in accordance with firm procedures.

Requirements

3+ years of litigation legal assistant experience in insurance defense.
Strong understanding of litigation deadlines and the ability to effectively manage multiple matters simultaneously.
Excellent written and verbal communication skills.
Exceptional attention to detail and accuracy.
Proficiency with Microsoft Office, particularly Word and Outlook.
Experience with electronic filing systems and legal case management software.

Nice To Haves

Familiarity with state and federal court procedures.
Experience with PerfectLaw software.
Bilingual English/Spanish a plus.

Responsibilities

Provide dedicated administrative and litigation support to assigned insurance defense attorneys.
Assist with cases from initial assignment through trial, settlement, or resolution.
Prepare, format, proofread, and electronically file pleadings, motions, discovery, correspondence, notices, and other legal documents.
Assist with preparation and service of answers, affirmative defenses, motions, notices, subpoenas, and discovery requests/responses.
Coordinate and manage attorney calendars, including court appearances, depositions, mediations, hearings, examinations under oath, and client meetings.
Maintain accurate and up-to-date case calendars, tickler systems, deadlines, and litigation schedules.
Assist attorneys with discovery management, including organizing, reviewing, and maintaining discovery documents and responses.
Prepare deposition and hearing materials, including exhibits, indexes, binders, and electronic files.
Coordinate depositions, mediations, hearings, inspections, and other litigation-related events.
Communicate professionally with insurance carriers, claims adjusters, clients, opposing counsel, courts, witnesses, experts, and other third parties.
Assist with obtaining medical records, employment records, incident reports, photographs, statements, and other case-related documentation as needed.
Open and maintain electronic and physical case files in accordance with firm procedures.