Litigation Legal Assistant - Insurance Defense

ROBERTS MARKEL WEINBERG BUTLER HAILEY PC • Houston, TX

13h • Hybrid

About The Position

We are seeking a detail-oriented and highly organized Legal Assistant to join our Litigation team in our Galleria office. The ideal candidate will possess strong time management skills, exceptional attention to detail, and a thorough understanding of legal processes. This role requires proactive support for attorneys in managing case files, coordinating schedules, and ensuring the smooth handling of legal documentation and court filings.

Requirements

• Proven experience as a Legal Assistant or in a similar role.
• Comprehensive knowledge of court filing systems and legal documentation requirements.
• Proficiency in calendaring software and legal case management tools.
• Strong organizational and multitasking abilities.
• Detail-oriented with a commitment to accuracy.
• Excellent communication and interpersonal skills.

Nice To Haves

• Working knowledge of the Texas Rules of Civil Procedure

Responsibilities

• Manage high-volume litigation calendars, including tracking court deadlines, responsive pleadings, discovery deadlines, trial settings and ensuring all pertinent deadlines are reflected on attorney calendars.
• Coordinate attorney appearances, including court calls and virtual hearings.
• Draft and prepare insurance defense–specific pleadings and documents, including answers, affirmative defenses, discovery requests and responses, and initial disclosures.
• Assist with document production.
• Prepare and organize materials for dispositive motions, including motions for summary judgment.
• E-file pleadings in state and federal courts, ensuring compliance with jurisdictional rules and deadlines.
• Maintain organized electronic and physical case files, including pleadings, correspondence, and claim-related documents.
• Track litigation deadlines, including statutes of limitation, discovery cutoffs, and mediation deadlines.
• Monitor case progression and proactively flag upcoming deadlines or case needs to attorneys.
• Assist attorneys with preparation for trials, mediations, hearings, and depositions.
• Compile and organize exhibits, witness lists, summaries, and trial binders.
• Coordinate logistics for trial, including court filings, exhibit preparation, and scheduling of witnesses and experts.
• Provide administrative support in a fast-paced litigation environment, including managing correspondence, answering phones, and coordinating meetings.
• Open, scan, and route incoming mail, including records and court notices and filings.
• Assist with expense reports, billing support, and time entry as needed.
• Oversee administration of expert and vendor invoicing, including coordinating with attorneys and third parties and ensuring timely processing.
• Notarize affidavits, authorizations, certifications and other litigation-related documents (or obtain notary certification upon hire).
• Serve as a point of contact between attorneys, insurance adjusters, clients, vendors, experts, and opposing counsel.
• Facilitate clear, timely communication regarding case status and scheduling.
• Coordinate with carriers and adjusters to ensure reporting requirements and litigation updates are met.

Benefits

• flexible working environment
• remote working
• paid lunches
• paid parking
• wellness program which includes Corporate sponsored Lifetime Fitness memberships or gym reimbursements
• 401(k) with matching
• medical
• dental
• vision
• supplemental policies
• long term care
• identity theft and legal services
• life insurance
• pet insurance
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed