Litigation Clerk – 1 Vacancy

County of Brant•Brant, ON

1d•CA$70,816 - CA$82,846•Onsite

About The Position

This position provides legal administrative and clerking support services to the Solicitor & Corporate Counsel, the Assistant County Solicitor, and various members within the Legal Division. The role involves organizing and maintaining litigation and legal files, updating case status, conducting corporate searches, and preparing documents for court and tribunal matters. The Litigation Clerk will also handle insurance matters, correspondence with external entities, basic accounting, and manage legal subscriptions. Additionally, the role includes maintaining lawyer calendars, scheduling meetings, and performing other administrative duties as assigned.

Requirements

Law Clerk diploma or equivalent combination of education and experience
Minimum two to three years of related administrative and clerking experience within a legal environment, with a focus on litigation and/or municipal law
Proficiency with Microsoft Office including word processing, spreadsheets, databases, internet and email, as well as Smart Sheets
A self-starter who is motivated and takes initiative
Sound analytical, research, organizational skills and attention to detail
Knowledge of various statutes including the Municipal Act, Planning Act, Municipal Freedom of Information and Protection of Privacy Act, Ontario Land Tribunal Act, etc.
Strong understanding of the importance of confidentiality in a legal department with good judgement and discretion
Demonstrated ability to remain professional and effective under pressure while responding to unexpected deadlines and urgent situations
Ability to identify issues, problem solve and implement continuous improvement initiatives
Excellent customer service and communication skills both written and verbal
Excellent organization and file management skills
Excellent keyboarding and data entry skills, proof reading and grammatical/punctuation editing skills
Ability to work independently in a fast paced, highly regulated, team environment
Acceptable police records check and ability to travel throughout the County as necessary for work

Nice To Haves

Experience or familiarity with the operations of a law office within a government setting
Familiarity with court and tribunal processes, especially the Ontario Land Tribunal and Ontario Court of Justice (Provincial Offences)
Understanding of general court procedure including Rules of Civil Procedure

Responsibilities

Provide legal administrative and clerking support services to the Solicitor & Corporate Counsel, the Assistant County Solicitor and various members within the Legal Division.
Organize and maintain litigation and legal files; update information on the status of cases/files and/or charges laid and keep lawyers apprised of same; conduct corporate searches and requisition files from various departments; anticipate next steps on files and work with lawyers to bring files to closure.
Prepare and file basic court documents and prepare required exhibits and document briefs (i.e. evidence and case law) for court and tribunal matters.
Ensure coverage of insurance matters, including regular contact with claimants and preparation of releases.
Prepare and review draft reports, letters, memos and other legal correspondence under direction of supervisor; liaise with County departments to obtain documentation; oversee public outreach on real estate notifications.
Complete research in relevant areas of experience as requested by lawyers.
Correspondence with external entities including opposing counsel, court registrars, case coordinators, members of the public, consultants and experts, etc.
Basic accounting including preparing approvals for credit cards, mileage, conferences/training, insurance bills, etc.
Managing and reviewing legal subscriptions, including Westlaw, BLA, Law Society, etc.
Review and revise current working file management system and maintain tracking system for outstanding items from supervisor and follow up accordingly.
Maintain calendars of lawyers and the division, including scheduling of meetings and preparation of materials.
Other administrative duties as assigned.