Litigation Assistant

Troutman Pepper•Los Angeles, CA

4d•Hybrid

About The Position

The Litigation Assistant provides logistical and administrative support to litigation trial teams, assisting with internal trial preparation and execution, coordinating travel and accommodations, supporting war-room and courtroom logistics, and tracking trial-related expenses and documentation. The Litigation Assistant works closely with senior litigation support staff and attorneys to ensure that all trial-related arrangements are organized, thoroughly documented, and completed promptly and in accordance with firm protocols.

Requirements

Strong organizational skills, with the ability to manage multiple tasks and maintain attention to detail under time pressure.
Ability to follow instructions, ask clarifying questions when appropriate, and meet deadlines.
Proven ability to work independently and as part of a team, collaborating effectively with attorneys, staff, and administrative departments.
Strong oral and written communication skills, with the ability to interact professionally with individuals at all levels and with external vendors.
Demonstrated initiative, reliability, flexibility, and a positive, solutions-focused attitude, with an interest in growing within the trial support function.
Demonstrated interest in litigation and trial support, with a desire to build a career in legal support or litigation operations.
Ability to work independently and collaboratively as part of team to support consistent, efficient workflows.
Ability to work effectively and efficiently in a remote, hybrid, and in-office environments.
Ability to quickly learn firm software, applications, and technologies (e.g., ChromeRiver, e-billing, and matter management systems).
Minimum one (1) year of experience working in a law firm or other professional setting.
Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).

Nice To Haves

Experience in a professional office environment, law firm, or legal internship.

Responsibilities

Assist Senior Litigation Manager and Senior Litigation Coordinator in gathering and documenting trial requirements (location/dates, matter numbers and billing, team composition, vendor/technology/facility needs).
Maintain and update trial checklists, timelines, and related information in firm systems, shared drives, and tracking tools.
Help confirm trial details with teams and route information to relevant internal departments.
Arrange travel for trial team members under senior staff direction (flights, ground transportation, hotel) using approved vendors and tools.
Coordinate hotel rooming lists and meeting space requests in line with firm guidelines and rate structures.
Collect and organize travel and hotel confirmations and prepare basic summaries of arrangements for trial teams.
Support war-room and courtroom logistics, including room reservations, workspace layouts, catering orders, and Office Services requests (printing, copying, supplies, shipping).
Assist with communications to satellite offices, hotels, and court facilities as directed.
Help monitor trial schedules and daily logistical to-do items, promptly escalating issues to senior staff.
Assist in coordinating with external vendors (hotels, transportation, court reporting, graphics, trial support, and other litigation vendors).
Request and collect vendor proposals, confirmations, and documentation, and maintain organized electronic files.
Escalate vendor issues or concerns to senior team members for resolution.
Coordinate with internal teams (e.g., IT, eMerge, Office Services) to schedule trial technology, equipment, and connectivity support.
Help maintain organized electronic records of trial logistics, contracts, confirmations, invoices, expense reports, and post-trial summaries.
Support communication and coordination with other administrative departments (e.g., Finance & Accounting, Client Care, Legal Talent) on matters impacting trial logistics or staffing.
Maintain strict confidentiality of all firm and client information.