Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough, LLP•San Diego, CA

8d•$68,000 - $95,000•Onsite

About The Position

Nelson Mullins, an AmLaw 60 firm, is seeking a Litigation Administrative Assistant to join our collaborative team in our San Diego office. In this role, you’ll play a key part in supporting attorneys and paralegals on a variety of complex commercial, civil, and defense litigation matters. This is an excellent opportunity for an experienced professional to provide high-level legal and administrative support while working alongside talented colleagues in a dynamic and supportive environment. A Day in the Life The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney’s caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports. You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions. You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary. Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated. We Know You We are looking for a skilled Litigation Administrative Assistant with at least five years of recent State and Federal litigation experience in a law firm environment. In this role, you’ll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you’ll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out. At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location. Salary/ Wage Range - $68,000 to $95,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off. Who We Are With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

Requirements

At least five years of recent State and Federal litigation experience in a law firm environment
Thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly
Proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members
Strong writing and communication skills
Proficiency with Microsoft Office Suite

Nice To Haves

Experience supporting attorneys through all phases of litigation, including trial preparation and attendance
Experience with document management systems
Experience with docketing systems
Experience with billing or time entry programs

Responsibilities

Maintaining attorney calendars
Making travel arrangements
Processing monthly expense reports
Preparing, revising, and finalizing correspondence, pleadings, and other legal documents
Performing electronic filing (e-filing) in various courts and jurisdictions
Scheduling depositions, mediations, and other client meetings
Communicating with clients as necessary
Running conflict checks
Opening new client/matter engagements
Maintaining electronic files
Setting up billing requirements for clients
Maintaining and updating contacts
Assisting with billing and client invoices
Handling other clerical assignments as delegated