Legal Administrative Specialist - Litigation

Morgan Lewis • Seattle, WA

9d • Hybrid

About The Position

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the Litigation Practice Group. Reporting to the Office Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced. Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.

Requirements

• Bachelor’s degree and at least seven (7) years of administrative support experience, or equivalent combination of education and experience.
• Previous law firm experience required.
• Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
• Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion.
• Participates in orientation, guiding and training, coordination, and effective utilization of team members in association with managers.
• Demonstrates proven and advanced legal administrative and training skills, and leadership, as well as an aptitude for effective workflow coordination.
• Ability to work autonomously while also functioning effectively in a team environment.
• Exhibits strategic thinking and initiative in handling assignments and projects.
• Works productively and effectively with all personnel as part of a client service team.
• Demonstrates excellent client communication skills.
• Flexibility to work overtime required.

Responsibilities

• Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
• Answers phones and takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, compile executed signatures of final documents.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Provides legal research, case support and project assistance.
• Other administrative duties as assigned.

Benefits

• eligible employees may enroll in: a 401(k) plan, as well as participate in Company-sponsored medical, dental, vision, life, disability, accidental death and dismemberment, business travel accident insurance plans, and health savings and flexible spending accounts for the employee and the employee’s eligible dependents.
• eligible employees may utilize the Employee Assistance Program, Work/Life Services, Health Advocate, Bright Horizons Back-Up Child Care, and WageWorks Commuter Benefits for the employee and the employee’s eligible dependents.
• Employees will also receive: 9 paid holidays per calendar year, 2 personal days per year, and up to 20 days of vacation per year.
• eligible employees will earn 1 paid sick leave hour for 30 hours worked.
• Eligible employees may also take up to five days off for bereavement leave, up to 12 weeks of paid parental leave per year and up to 10 weeks of paid pregnancy disability leave per pregnancy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees