Litigation Legal Administrative Assistant

Jackson Walker•Dallas, TX

8d•Onsite

About The Position

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Litigation Legal Administrative Assistant in our Dallas office. The Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.

Requirements

Bachelors degree from an accredited college or university preferred; high school diploma or GED required.
Prior experience in a law firm environment required, with minimum 6+ years experience providing support to Litigation attorneys.
Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word.
Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook).
Experience working with a Document Management System (iManage experience a plus).
Experience with time entry, e-Filing, and database software.
Experience opening files and running conflict checks.
Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
Ability to work effectively and proactively within a team environment.
Strong time management skills and the ability to work under pressure in a fast-paced environment.
Ability to coordinate multiple tasks concurrently and to meet deadlines.
Strong organizational skills, interpersonal skills, and attention to detail.
Ability to handle confidential documents and information appropriately.

Nice To Haves

Experience working with a Document Management System (iManage experience a plus).

Responsibilities

Provide excellent customer service: answer phone lines and communicate with clients.
Draft standard correspondence, memoranda, and other documents.
Perform e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
Maintain and organize digital files.
Participate in the timely review and submission of prebills and/or client bills.
Prepare client requested estimates monthly
Open new matters
Check rates for client-specific agreements
Supplementing new matters
Processing significant monthly vendor invoices
Coordinate closely with billing managers and accounts payable personnel.
Coordinate and make arrangements for travel and meetings.
Accurately prepare and submit client intake forms.
Regularly update client files, notebooks, and pleading indices.
Enter, review, and revise timesheets accurately.
Proofread all documents to ensure accuracy and completeness.
Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
Effectively manage and monitor calendaring of deadlines and key dates.