Legal Administrative Assistant - Litigation

Jones Walker LLP•New Orleans, LA

About The Position

At Jones Walker, we are driven by an entrepreneurial spirit, a deep sense of community, and a fierce determination to deliver exceptional service and value for our clients. Since its inception in 1937, the Firm has pursued intelligent, client-driven growth. Today, as one of the largest law firms in the United States, we serve local, regional, national, and international business interests in a wide range of markets and industries. Our more than 350 attorneys are located in Alabama, Arizona, the District of Columbia, Florida, Georgia, Illinois, Kentucky, Louisiana, Minnesota, Mississippi, New York, and Texas. We are seeking a proactive, highly organized Legal Administrative Assistant (LAA) to provide comprehensive support to litigators in our New Orleans office. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

Requirements

High school diploma or equivalent required; Bachelor’s degree preferred.
Previous experience in a legal administrative or litigation support role or related experience.
Familiarity with, or the ability to rapidly acquire familiarity with, relevant court rules and procedures.
Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
Excellent verbal and written communication skills.
Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
Ability to work independently and collaboratively within a team.

Responsibilities

Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format; retrieve closed files as required.
Manage attorneys’ calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
Facilitate meeting deadlines by providing timely reminders to attorneys.
File legal pleadings and other documentation with courts and administrative agencies.
Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical errors; ensure that all attachments, exhibits, and enclosures are intact.
Process time entries and prepare client billing.
Handle confidential information with discretion and professionalism.
Communicate with clients, courts, and third-party vendors on behalf of attorneys.
Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
Handle expense reimbursements for attorneys.
Prepare and process check requests and invoices for payment by the Accounting department.
Proactively build and coordinate relationships with other Legal Administrative Assistants and teams.
Answer phone calls, take messages, and redirect calls when appropriate.
Perform other duties as assigned.