Litigation Administrative Assistant #ESF7948

ExpertHiring•Columbia, SC

About The Position

The Litigation Administrative Assistant provides comprehensive administrative, clerical, and litigation support to attorneys in a fast-paced civil litigation practice. This role is critical to maintaining organized case files, managing court filings, supporting discovery, and ensuring smooth daily operations. The ideal candidate brings strong litigation experience, excellent attention to detail, and the ability to manage multiple priorities under strict deadlines.

Requirements

Minimum of 3–5 years of experience supporting attorneys in a litigation environment.
Prior experience in civil defense litigation is required.
Strong knowledge of court filing procedures and litigation workflows.
Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
Excellent written and verbal communication skills, including strong grammar and proofreading ability.
Exceptional organizational skills and attention to detail.
Ability to manage high-volume workloads and meet tight deadlines independently.
Strong initiative, professionalism, and work ethic.

Nice To Haves

Experience with document management systems such as iManage, FileSite, Dropbox, and/or OneDrive preferred.

Responsibilities

Prepare, edit, format, and proofread legal correspondence, pleadings, and litigation documents.
Maintain accurate and organized electronic and physical case files.
Perform electronic filing in federal, state, and local court systems.
Manage discovery documents, including downloading, uploading, organizing, and tracking productions.
Handle incoming and outgoing mail, document productions, and file management.
Schedule meetings, depositions, and court-related events; maintain attorney calendars.
Communicate professionally with clients, courts, vendors, and internal team members via phone and email.
Assist with trial preparation, including document organization and exhibit management.
Support client billing processes, monitor accounts receivable, and assist with collections as needed.
Process expense reports, perform conflict checks, and open and close client matters.