Legal Administrative Assistant - Litigation

Venable LLP•Denver, CO

30d•$70,000 - $95,000

About The Position

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned litigation legal staff in our Denver office.

Requirements

A minimum of 2 years prior relevant work experience within a Law Firm and/or Professional Services environment, required; prior experience working within a Litigation practice group is required
Knowledge of e-Filing in all court systems; experience using Pacer accounts and court ECF accounts
Advanced use of MS Word; intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude to learn other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.).
Proficiency in the use of document management systems (iManage Work preferred)
Ability to efficiently read and write in order to proof and edit correspondence, reports and tables for typographical errors, and sentence structure; meticulous attention to detail is essential
Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription
Exceptional interpersonal and communication skills; strong multi-tasking and time management skills
Ability to work for more than one person and prioritize assignments appropriately

Responsibilities

Prioritizing assignments and preparing often sensitive and detailed correspondence
Preparing other routine, as well as non-routine, correspondence, legal documents to include standard pleadings and court appearances, forms, presentations and the like
Litigation duties including preparation of witness binders and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and exhibits for filings
Managing billing process to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed; responsible for keeping timekeepers on schedule
Effectively establishing and maintaining well-organized files, while managing the integrity of original client documents in various formats
Preparing relevant documentation to be filed with various courts in hardcopy and electronic format; staying abreast of filing requirements as necessary