Legal Administrative Assistant, Litigation

Ballard Spahr LLP•Phoenix, AZ

2d•Hybrid

About The Position

Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Phoenix office. The selected individual will support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. This hybrid position offers a work schedule of 3 days a week in the office. The selected individual will work within a team of LAAs to liaison between lawyers, paralegals, and clients.

Requirements

Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
Communication: Strong verbal and written communication abilities.
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
Judgement and Problem-Solving Skills: Thinks strategically, giving careful attention to detail.
Qualified applicants will possess strong communication, organizational, and client service skills. They must also have top-notch accuracy, spelling, grammar, and proofreading skills. The ability to multitask and work cooperatively in a team environment to meet deadlines is required.
This position requires a minimum of 2 years of litigation experience and a high degree of proficiency with Microsoft Office 2016, including Word, Excel, and Outlook.

Nice To Haves

A willingness to take innovative approaches to administrative support is a plus.
Experience supporting attorneys in bankruptcy and complex litigation a plus.
Experience with e-filing, document management, and time and billing systems is preferred.
Familiarity with the Arizona and Federal Court Systems is a plus.

Responsibilities

Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts, both trial and appellate.
Maintaining schedules and calendars, making travel arrangements, and updating contacts.
Working closely with attorneys and billing specialists on complex billing matters.
New client intake and file maintenance utilizing the firm's electronic records management system.
Billing, travel coordination and expense reimbursement.
Other work as needed.