Literacy Administrative Specialist

State of Oregon•Salem, OR

2d•$4,312 - $5,988•Hybrid

About The Position

Position Title: Literacy Administrative Specialist Classification: Administrative Specialist 2 Salary: $4,312 - $5,988 ($4,611 - $6,401 PERS) Type: Permanent, Full-time, Non-Exempt We are seeking a Literacy Administrative Specialist to join our Office of Teaching, Learning, and Assessment at the Oregon Department of Education. This is a permanent position represented by the Service Employees International Union (SEIU). This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office. What you will do! This position administers guidelines, publications, and project monitoring in support of the administration of the Literacy Program and related grant programs. In addition, this position performs administrative research, analysis, and evaluation in support of the Literacy Team. The person hired will make a meaningful impact on statewide literacy achievement, contributing to work that shapes the educational outcomes of students across Oregon. Beyond the mission-driven work, you will also play a hands-on role in planning team retreats, helping to build the culture and connections that make collaborative work possible and sustainable. Typical duties include: Manage the director's calendar and schedule meetings for the team Coordinate internal and external team communication Process team travel Manage internal and external team website content Please click here to view the full position description If you would like to retain a copy of this job post or the PD linked above, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.

Requirements

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.

Nice To Haves

Fluency with office software, applications, collaborative platforms, virtual meeting apps, and presentation software (e.g., Microsoft Office products, Smartsheet, Adobe, Zoom, Microsoft Teams)
Strong organization and project management skills, including the ability to manage multiple priorities; work with multiple deadlines, continual change, and at times heavy workloads; and pivot between competing priorities (including many same-day requests) and situations with ease and grace.
Experience with contract and grant development and management.

Responsibilities

Administers guidelines, publications, and project monitoring in support of the administration of the Literacy Program and related grant programs.
Performs administrative research, analysis, and evaluation in support of the Literacy Team.
Makes a meaningful impact on statewide literacy achievement, contributing to work that shapes the educational outcomes of students across Oregon.
Plays a hands-on role in planning team retreats, helping to build the culture and connections that make collaborative work possible and sustainable.
Manage the director's calendar and schedule meetings for the team
Coordinate internal and external team communication
Process team travel
Manage internal and external team website content