Listing Coordinator

Aro Homes•Mountain View, CA

About The Position

Aro Homes is a thriving, purpose-driven company on a mission to redefine residential construction. Aro Homes was founded to create well designed, precision engineered homes that are beautiful, livable, and durable, while being built multiple times faster and having a positive impact on the environment. We are a diverse and experienced group of passionate and curious designers, builders, engineers, product developers, and businesspeople who are passionate about and committed to delivering on our mission. We’ve demonstrated there is a massive opportunity to reduce waste and improve sustainability while building homes in a fraction of the time it takes traditionally. We utilize a repeatable, multi-disciplinary, and product-driven approach which is unique in the industry. We are funded by world-class investors who care about transforming industries for the better, including Eric Schmidt’s Innovation Endeavors. If you share the desire to leave a lasting positive impact on the world and to join a strong culture of intelligent, passionate people, then let’s start a conversation. We need a sharp, organized, and proactive Listing Coordinator to help us scale. This isn’t a “sit and file” role. You’ll work closely with the Listing Manager, owning the operational and administrative layers of the listing process so leadership can stay focused on growth - and helping sell Aro Homes quickly, for maximum value, while delivering a great customer experience at every touchpoint.

Requirements

Experience in real estate coordination, transaction management, or a similar role.
Solid understanding of listing processes, MLS compliance, and transaction timelines.
CRM and software proficiency - you track everything and keep systems clean.
A self-starter who escalates the right things and handles the rest independently.
Strong communicator across agents, clients, and site teams.
Tech-adaptable: you learn new tools fast, including AI, and actually use them.

Responsibilities

Coordinate and schedule all listing prep: photography, staging, signage, and disclosure packages.
Compile and deliver complete listing packages to agents for MLS input or manage in-house for direct transactions.
Ensure every home hits the market fully loaded with branded marketing materials.
Manage active listings on NewHomeFeed (Zillow & Redfin builder portal) and the Aro Homes website.
Coordinate production of print and digital marketing assets: flyers, brochures, and campaigns.
Log and track all buyer and homeowner details in Aro Homes’ proprietary back-end software.
Serve as the go-to contact for all showing coordination and agent communication.
Work with the site team to schedule off-market showings during active construction.
Update and log listing activity and market feedback into the Aro Homes sales dashboard.
Track all contract deadlines (inspections, appraisals, closings) and flag issues proactively.
Ensure all documents are signed, submitted, and properly filed; coordinate with escrow, title, and lenders.
Build efficient processes and leverage AI tools to automate tasks and reduce cognitive load.
Organize Build on Lot presentation calls, follow up with homeowners, and coordinate model home visits.