Life Safety Administrative Assistant

Legence • Odenton, MD

2d • Onsite

About The Position

The Life Safety Coordinator is responsible for overseeing all inspection, testing, and maintenance activities related to fire and life safety systems. This role ensures compliance with regulatory requirements, maintains accurate documentation, and coordinates work between technicians, contractors, security teams, and building management.

Requirements

• Associate’s or Bachelor’s degree in Facilities Management, Safety Management, Fire Science, or a related field preferred.
• 2–5 years of experience in life safety systems, facility management, or inspection coordination.
• Experience managing or coordinating fire alarms, sprinklers, extinguishers, fire pumps, and elevator testing.
• Familiarity with NFPA codes, fire code requirements, and inspection standards.
• Strong organizational, scheduling, and multitasking abilities.

Responsibilities

• Schedule annual fire alarm inspections.
• Schedule fire pump testing.
• Schedule sprinkler system inspections and valve testing.
• Schedule fire extinguisher inspections.
• Schedule elevator testing.
• Maintain inspection calendars for quarterly, semi-annual, and annual testing requirements.
• Coordinate contractors for scheduled inspections and maintenance activities.
• Review inspection reports and document required corrective actions.
• Review incoming life safety work orders.
• Prioritize critical system impairments.
• Assign work to internal technicians or external contractors.
• Track work order progress and ensure timely completion.
• Verify repairs were completed correctly and according to code.
• Document deficiencies and ensure follow-up repairs are scheduled and completed.
• Work with Managers to obtain and review corrective repair quotes.
• Track and close out all work orders in the system.
• Issue impairment permits for affected systems.
• Notify security, the fire department, and building management of impairments.
• Implement and oversee fire watch procedures when required.
• Track restoration of impaired systems.
• Maintain accurate impairment logs.
• Maintain inventory of life safety equipment.
• Track installation dates, service history, and replacement plans.
• Schedule technicians for preventive maintenance, inspections, and repairs.
• Assist with project coordination related to life safety upgrades, installations, or system improvements.
• Maintain all required documentation, logs, and compliance records.

Benefits

• Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
• Paid vacation, company-paid holidays, and paid sick leave
• 401(k) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees