Licensing Specialist

Carvana • Tempe, AZ

8h • Onsite

About The Position

Carvana is seeking a Licensing Specialist to join its Real Estate Legal Operations (REL) Licensing Team. This team is responsible for securing the necessary regulatory licenses for Carvana's operations across reconditioning, retail, auction, and distribution sites nationwide. The Specialist will collaborate closely with Carvana's real estate, legal, and tax departments to ensure projects, tasks, and workflows are organized, efficient, and effective. Key skills for this role include multitasking, organization, distilling information, strong communication, project implementation, and task management. The individual must be adept at prioritizing and re-prioritizing work across multiple projects of varying sizes and scopes to support the team's objectives. Direct communication with city, county, and state regulators will be a key part of the role, contributing to a significant national real estate expansion in a rapidly growing company.

Requirements

• An Associate's or Bachelor’s degree from an accredited institution.
• 3+ years of experience working in a corporate/office environment in an administrative or similar role.
• Demonstrated proficiency in project management, organizational, and time-management responsibilities with the ability to identify specific goals and work collaboratively to achieve them.
• Effective communication skills with the ability to build relationships with internal peers, executive-level internal management, external vendors, and state and county government personnel.
• Demonstrated proficiency in and aptitude for project, file, and task tracking and anticipating next steps.
• Initiative and desire to independently complete tasks that enable greater team efficiencies and results.
• Strong initiative and ability to use creative problem-solving skills to address support and process needs within a team.
• Demonstrated knowledge of Microsoft Office products, and aptitude for project management tools and software.
• Demonstrated knowledge of AI tools, with the ability to leverage AI resources responsibly to simplify tasks.
• Must be able to read, write, speak and understand English.

Nice To Haves

• Experience in licensing, real estate, or legal field(s).
• Experience dealing with state or municipal agencies.
• Experience managing business licenses, tax registrations, or similar compliance filings.
• Experience with Google Workspace products (Google Docs, Sheets, etc.).

Responsibilities

• Support the licensing team by keeping information and processes coordinated, and projects organized while obtaining results aligned with stated objectives.
• Research, prepare, and submit applications for new ancillary licenses and registrations, such as business licenses, sales tax certificates, and county trade name filings, for multiple entities.
• Troubleshoot and problem-solve when applications encounter issues, escalating to management or the appropriate team when necessary.
• Identify, recommend, and implement process enhancements to improve team efficiencies and achieve desired results, including conceiving and executing process improvements within licensing.
• Independently manage a queue of licensing tasks and provide regular updates to management with minimal follow-up required.
• Support project management efforts by tracking progress, deliverables, target dates, and statuses, and communicating these details to relevant parties.
• Effectively execute on projects, track files and tasks, and anticipate next steps based on provided information and guidance.
• Create and/or utilize and maintain documents, resources, and applications that aid in the organization, tracking, and communication of projects and processes.
• Develop a comprehensive understanding of licensing processes, team roles, and how to support daily operations.

Benefits

• Medical, Dental, and Vision benefits.
• 401K with company match.
• Student loan payments.
• Discounts on vehicles.
• Benefits for your pets.
• A great wellness program to keep you healthy and happy both physically and mentally.
• Access to opportunities to expand your skill set and share your knowledge with others across the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree