Licensing Coordinator

HomeServices of America•San Diego, CA

19h•$23 - $26•Onsite

About The Position

This position is responsible for the day-to-day administrative support of the licensing department services. This role will support licensing administration, record maintenance, association and MLS coordination, incoming department requests, and related operational workflows. Additional duties assigned will vary by department assignment but will include general administrative responsibilities.

Requirements

High school diploma; some college coursework preferred or equivalent experience and knowledge.
1 to 2 years previous administrative experience, preferably in real estate, licensing, or compliance environment.
Strong organizational, detail, and time management skills.
Ability to manage multiple tasks, deadlines, and follow up items with accuracy.
Professional and courteous communication skills, both verbal and written.
Strong customer service mindset and ability to work effectively with others.
Proficient in word processing, spreadsheet, and presentation software and the ability to learn company systems and third party platforms.
Ability to perform responsibilities with minimal supervision, exercise sound judgment, and maintain confidentiality.
Demonstrated ability to perform tasks with minimal supervision.

Nice To Haves

some college coursework preferred or equivalent experience and knowledge
preferably in real estate, licensing, or compliance environment

Responsibilities

Support the administration of daily agent licensing activities, including new affiliations, transfers, terminations, renewals, and status changes.
Prepare, process, and maintain licensing records and documentation in compliance with company procedures and applicable regulations.
Coordinate and complete annual license renewal processes.
Maintain accurate agent files, databases, and tracking systems.
Track deadlines, renewals, expirations, and follow-ups to keep records current.
Respond to phone calls, emails, and requests related to licensing, including research and follow-up.
Generate and distribute reports related to agent activity, licensing changes, and related updates.
Provide general administrative support, including document preparation, record maintenance, and correspondence.
Assist with association and MLS administration, including memberships, updates, and coordination with external partners.
Respond to general inquiries and help route requests to the appropriate department or resource.
Support preparation and distribution of communications, forms, and department materials.
Assist with tracking, organization, and process support to help ensure accuracy and consistency.
Support department operations and company initiatives, including meeting preparation, special projects, and event coordination as assigned.
Perform any additional responsibilities as requested or assigned.