Licensing Coordinator - Corp | Morgan Hill, CA

Shoe Palace•Morgan Hill, CA

5d•$20 - $24

About The Position

Are you looking for an opportunity to grow within licensing? Are you a detail oriented, self motivated individual who thrives in a fast paced environment? Do you have a strong eye for organization, enjoy process coordination, and feel comfortable managing multiple tasks while meeting deadlines? We are looking for a Licensing Coordinator to support licensing approvals, asset management, and product tracking while maintaining clear communication between internal teams and external partners. Range: $20.00- $24.00

Requirements

Detail oriented with strong organizational skills and the ability to manage multiple tasks at once
Comfortable working in a fast paced, deadline driven environment
Strong communication skills and ability to collaborate with cross functional teams
Able to follow established processes while maintaining accuracy and consistency
Proactive, dependable, and willing to learn within a licensing focused role
Comfortable tracking approvals, updates, and documentation across multiple systems
Able to adapt to changing priorities and support team needs as they arise

Nice To Haves

Prior experience in licensing, product development, or apparel related roles
Familiarity with tech packs, line sheets, and product approval workflows
Experience working with licensing or asset management portals
Basic understanding of IP or brand compliance processes
Experience coordinating samples or shipments
Exposure to Adobe Illustrator, Photoshop, or similar design tools
Interest in fashion, licensing, or brand partnerships

Responsibilities

Support licensing and design teams with approvals, assets, and product samples
Ensure licensing assets are available for designers and follow up on IP contract additions as needed
Upload and maintain tech packs for licensing approvals, confirming accuracy in colors, logo placement, and designs
Track licensing feedback such as approved, resubmit, or denied statuses in designated portals and update notes accordingly
Communicate required changes to the design team and assist with tracking approval timelines
Assist with editing tech packs including color adjustments, logo placement, and design updates
Cross reference PP samples with tech packs to confirm accuracy before submission
Resubmit revised designs through licensing portals and verify all updates are correctly applied
Update linesheets with revised designs, unit counts, cost, and retail pricing
Maintain organized order files and licensing notes with current images and approvals
Organize and track contractual samples, ensuring correct quantities and identifying issues prior to shipment
Photograph and upload samples including PP, production, and revised strike offs to appropriate portals
Confirm final samples are uploaded and assist with closing out collections
Coordinate sample shipments by requesting labels, preparing samples, packaging, and shipping
Assist with mood boards or marketing concepts for social use
Submit marketing concepts, press releases, and final images for licensing approval
Provide samples to collections for approved social or marketing shoots
Other duties may apply