Licensing Administrator

Fanatics Commerce • Atlanta, GA

8d • Hybrid

About The Position

Fanatics Licensing Management (FLM) is a standalone subsidiary of Fanatics, Inc. that serves clients ranging from college programs — including the University of Georgia, University of Kentucky, University of Miami, University of Notre Dame, University of Oregon, and the University of Wisconsin — to professional properties such as the NFL Players Association, Major League Soccer, Hockey Canada, and MLB (Hard Goods), providing trademark licensing agency services and sublicensing rights management. The Licensing Administrator serves a supporting role across operations, client and contract management, and trademark enforcement, ensuring licensees meet their obligations while delivering a positive and productive partner experience. The Licensing Administrator delivers business and fan impact through BOLD leadership and execution excellence, leveraging data, automation, and AI-enabled insights.

Requirements

• Motivated self-starter with demonstrated ability to multitask and excel in a fast-paced, deadline-driven environment.
• Exceptional attention to detail with a commitment to accuracy across contract compliance, royalty reporting, and licensee communications.
• Proficiency in Microsoft Office Suite, with comfort navigating proprietary databases and licensing management systems.
• Strong written and verbal communication skills, with the ability to address licensee inquiries professionally and proactively.
• Ability to organize and prioritize competing responsibilities across multiple clients, licensees, and operational workstreams simultaneously.
• Understanding of or demonstrated interest in intellectual property, trademark licensing, or the licensed consumer products industry preferred.

Responsibilities

• Partner with the Licensing Operations team to support prioritized projects including renewals, contract compliance, system updates, and policy change notifications, contributing to a collaborative and high-functioning licensing team.
• Serve as a knowledgeable internal resource across FLM teams, coordinating with all internal stakeholders to maintain accurate records of contract compliance and requirements.
• Contribute to daily business processes and make recommendations that improve collaboration and efficiency within FLM's licensing team.
• Create a positive and productive partner experience for both clients and existing and prospective licensees by understanding their respective businesses and anticipating their needs.
• Serve as an accessible external resource for licensees, answering a wide range of questions and supporting them through the full lifecycle of their licensing relationship with FLM.
• Organize, track, and coordinate inventory of product samples for licensee requests and applications, maintaining clear communication with licensees on receipt and any outstanding information needs.
• Prepare and deliver education materials and training information to help licensees understand the benefits, requirements, and workings of the licensing system.
• Master FLM's proprietary licensee management database to conduct all business transactions between FLM, its clients, and licensees with accuracy and efficiency.
• Review digital artwork submissions from select licensees for contract and trademark compliance as well as client brand standards through the established artwork review workflow process.
• Identify opportunities to improve operational workflows and make recommendations to enhance the effectiveness of FLM's licensing operations.
• Review and process royalty reports submitted by licensees, tracking and monitoring receipt of reports and addressing inaccurate submissions through written and verbal communication with licensees.
• Work with new and existing licensees to ensure completion of all licensing requirements, including royalty reporting, contract execution, insurance submissions, labor code requirements, authorized manufacturer agreements, and digital artwork submissions.
• Manage contract compliance tracking across the licensee portfolio, ensuring expirations, renewals, and outstanding requirements are surfaced and resolved in a timely manner.
• Apply AI and technology to improve efficiency, quality, and outcomes.
• Use data and digital tools to inform decisions and enhance performance.
• Demonstrate curiosity and adaptability in adopting new technologies and ways of working.
• Contribute to a culture of innovation and continuous improvement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level